Senior Executive Assistant

<div xmlns="http://www.w3.org/1999/xhtml"> <p></p><div><strong>About the Blavatnik School of Government</strong></div><br> <div>&#160;</div><br> <div>Our vision is of a world better led, a world better served and a world better governed. We are a global school committed to improving the quality of government and public policymaking worldwide, through three routes: <strong>teaching</strong> <strong>current and future leaders</strong>; <strong>generating</strong> <strong>research with impact</strong>; and <strong>engaging</strong> <strong>with governments and practitioners</strong>.</div><br> <div>&#160;</div><br> <div><strong>What we offer</strong></div><br> <div>&#160;</div><br> <div>The School is a collaborative, friendly, and dynamic department based in an award-winning building in Oxford. We host regular events and talks with well-known guest speakers &#8211; all of which are open to staff. On the social side, we have regular coffee/cake mornings for staff, a family-friendly Halloween event, and Christmas and summer parties.</div><br> <div>&#160;</div><br> <div>As an employer, we genuinely care about our employees&#8217; wellbeing and this is reflected in the range of benefits that we offer including:</div><br> <ul><br> <li>An excellent contributory pension scheme</li><br> <li>38 days&#8217; annual leave</li><br> <li>Family leave schemes and a comprehensive range of childcare services</li><br> <li>Cycle loan scheme and discounted bus travel and Season Ticket travel loans</li><br> <li>Membership to a variety of social and sports clubs</li><br> <li>Opportunities for hybrid working (<em>typically</em> 60% of working hours on-site and 40% remotely)</li><br> </ul><br> <div>More information about working at the School can be found on our <a rel="nofollow" href="https://www.bsg.ox.ac.uk/workforus">jobs page</a>.</div><br> <div>&#160;</div><br> <div><strong>About the role</strong></div><br> <div>&#160;</div><br> <div>We&#8217;re excited to be looking for a Senior Executive Assistant to our Chief Operating Officer (COO) and to the Vice-Dean.&#160;</div><br> <div>&#160;</div><br> <div>This is a critical role for the Blavatnik School, sitting at the heart of the School &#8211; in the Executive Office &#8211; with responsibility for all support to the COO and the Vice-Dean, and for the operations of the School&#8217;s governance function. This post comes at an exciting time for School:&#160;we are embarking on our second decade with a fantastic community of staff, alumni, and supporters.</div><br> <div>&#160;</div><br> <div>We are seeking someone with excellent interpersonal and organisational skills. In your work with the COO and Vice Dean, you will be responsible for managing two busy diaries (and the COO&#8217;s inbox) and taking forward a wide range of issues on their behaves. You will be someone with a zest&#160;for&#160;communicating with people from all walks of life, who will inject equal amounts of enthusiasm and diplomacy into each of their interactions &#8211; be they with students, administrative colleagues, or senior academics and practitioners from top institutions across the world. In your work on School governance, you will have operational responsibility for the smooth-running of the School&#8217;s governance function &#8211; to include scheduling the annual governance meeting cycle, writing and collating agendas and discussion papers, and tracking actions and decisions.</div><br> <div>&#160;</div><br> <div><strong>About you</strong></div><br> <div>&#160;</div><br> <div>The ideal candidate will have excellent all-round administrative skills and strong track-record of providing outstanding executive support. You will be a senior member of the Executive Office, line managing two to three staff (Executive Assistants) and working with the Head of the Dean&#8217;s Office to promote a high-performing team culture in which the people you manage can flourish. You will work quickly yet meticulously, taking a flexible and pragmatic approach to shifting priorities; and you will have impeccable judgement &#8211; be it on a confidential project on which the COO is working, an urgent meeting request, a difficult staffing matter, or an innovative interpretation of a policy.</div><br> <div>&#160;</div><br> <div>If you believe that you have the energy and experience to make a positive impact on our Executive Office &#8211; we would love to hear from you.</div><br> <div>&#160;</div><br> <div><strong>Application process</strong></div><br> <div>&#160;</div><br> <div>Please upload a <a rel="nofollow" href="https://www.jobs.ox.ac.uk/cv-and-supporting-statement#:~:text=The%20supporting%20statement%20must%20explain%20how%20you%20meet,%28such%20as%20time%20out%20to%20care%20for%20dependants%29.">supporting statement</a> that outlines how you meet the selection criteria <strong>in your own words</strong>, along with your CV and the details of two referees as part of your online application.</div><br> <div>&#160;</div><br> <div>The closing date for applications is at <strong>12 noon</strong> (UK time) on <strong>Tuesday 6 May 2025.</strong></div><br> <div>&#160;</div><br> <div>Interviews will take place during week commencing <strong>12 May</strong> with second round interviews taking place during week commencing <strong>19 May</strong> and will be face to face at the School.</div> </div>