Administrative Assistant (maternity cover)

**_SECONDMENTS CONSIDERED._**





As a member of the departmental administrative support team, The
Administrative Assistant will deal with a wide range of matters, sometimes of
a highly confidential nature, on behalf of the Department’s academic and
research community.



This post is to cover the absence of the substantive post holder, who is
taking a period of maternity leave. The post is available until 17 March 2025
or the actual return of the substantive post holder, or the resignation of the
substantive post holder and employment of a new post holder, whichever is the
earliest.





The administrative support team will provide a range of services including,
but not limited to, booking travel, arranging travel insurance, expense
claims, purchasing, diary management, reception cover, conference and event
support, administering the departmental visitor and membership schemes, and
committee servicing.





We are seeking applicants with experience of managing administrative processes
who have excellent organisational skills, good communication skills, and
ability to work independently and as part of a team.





You will be the first point of contact for staff and visitors. You will assist
in producing and maintaining a number of sources of information on the website
and in publications You will prepare and circulate papers, agendas, minutes
and draft briefing notes as appropriate for committees and meetings, and
provide full administrative support on financial matters.





Applications for this vacancy are to be made online. You will be required to
upload a supporting statement as part of your online application. The
supporting statement must explain how you meet each of the selection criteria
for the post using examples of your skills and experience.





**The closing date for applications is 12 noon on 29th February 2024.**
Interviews are expected to be held in March.





**We are a Stonewall Top 100 Employer, Living Wage, holding an Athena Swan
Bronze Award, HR excellence in Research and Race Equality Charter Bronze
Award.**





Our staff and students come from all over the world and we proudly promote a
friendly and inclusive culture. Diversity is positively encouraged, through
diversity groups and champions, for example
http://www.cs.ox.ac.uk/aboutus/women-cs-oxford/index.html , as well as a
number of family-friendly policies, such as the right to apply for flexible
working and support for staff returning from periods of extended absence, for
example shared parental leave.





Demonstrating a commitment to provide equality of opportunity. We would
particularly welcome applications from women and black and minority ethnic
applicants who are currently under-represented within the Computer Science
Department. All applicants will be judged on merit, according to the selection
criteria.