Open Access & Repository Assistant

**THIS POST COULD BE CONSIDERED AS A SECONDMENT OPPORTUNITY**





**About the role**



We are seeking an Open Access and Repository Assistant to join the Open Access
Collections Team within the Bodleian Libraries, working to support **Open
Access** at Oxford, whilst supporting the maintenance and development of the
**Oxford OA Payments system and Oxford University Research Archive (ORA)**.





The post-holder will be primarily responsible for processing funding
applications for academic outputs. For some open access pathways, a fee must
be paid. This fee is referred to as an Article Processing Charge (APC) or a
Book Processing Charge (BPC). The Open Access Collections Team, within the
Bodleian Libraries, is responsible for the administration of APCs and BPCs,
and the compliance checks and corrections for these outputs. A secondary
aspect of the role will be reviewing material deposited to ORA by Oxford
academics. This post provides a great opportunity to transfer the
“traditional” bibliographic skills of cataloguing and authority control to the
newer and still-developing area of research output data management.





This is a full-time, fixed-term position, working 36.5 hours per week for one
year from the start date of the successful candidate.





**About You**



The post-holder will be computer literate as duties will primarily focus on
processing applications for funded research, dealing with the processing and
payment of invoices and enhancing the metadata for ORA deposits to maximise
the interaction and engagement with the research content.





The post-holder will ensure that a deposit or output complies with copyright,
compliance and other regulations affecting the dissemination of the work. When
required, the role may require production of reports and statistics, so good
attention to detail is crucial.





Good interpersonal and communication skills are important as there will be
regular contact with academics, publishers and various other stakeholders, to
advise on policy, process and other related queries. This will occur via a
range of communication channels and helpdesks. The post-holder will assist
authors with payment applications or depositing their work to ORA, and
understand their responsibilities with regards to policies affecting research
publications.





The varied nature of the role means that being able to work independently and
part of a team are essential.





**What We Offer**



As an employer, we genuinely care about our employees’ wellbeing and this is
reflected in the range of benefits that we offer including:



• An excellent contributory pension scheme



• 38 days of annual leave



• A comprehensive range of childcare services



• Family leave schemes



• Cycle loan scheme



• Discounted bus travel and Season Ticket travel loans





More information is available at **https://hr.admin.ox.ac.uk/staff-benefits**





**Diversity**



Our staff and students come from all over the world, and we proudly promote a
friendly and inclusive culture. Diversity is positively encouraged, through
diverse groups and champions, as well as a number of family-friendly policies,
such as the right to apply for flexible working and support for staff
returning from periods of extended absence, for example, shared parental
leave.





**How to apply**



You will be required to upload your CV and a supporting evidence form using
the attached template as part of your online application. Your supporting
evidence form should list each of the essential and desirable selection
criteria, as listed in the job description, and explain how you meet each one.
Both documents listed above must be submitted to be considered for this role.





We aim to provide a supportive working environment and are happy to discuss
training and professional development opportunities. The Chair of this
recruitment panel will be Luke Taylor, Open Access and Repository Supervisor
Lead, who can be contacted with enquiries relating to the role
(luke.taylor@bodleian.ox.ac.uk). General queries about the recruitment and
application process should be directed to the Recruitment team within our
Human Resources department (recruitment@glam.ox.ac.uk).





Please discuss secondments with your line manager in the first instance, as
you must have their agreement that you can be released for a secondment before
you submit an application. **https://hr.admin.ox.ac.uk/secondments**





Only applications received online by 12.00 midday (BST) on **Monday 7 October
2024** can be considered. Interviews are expected to take place during the
week commencing Monday 21 October 2024.