Archives Assistant - 2 posts

**About the role**



The Archives and Modern Manuscripts section is part of the department of
Special Collections within the Bodleian Libraries at the University of Oxford.
We are currently looking for two Archives Assistants to join the team.





The main purpose of this role is to provide support for the administration,
arrangement and description of the Libraries' Archives and Modern Manuscripts
as part of a team of collections support staff. One of these roles will focus
particularly on the archive of the Conservative Party.





There are two positions available:





* **Archives Assistant** – full-time (36.5 hours per week), permanent


* **Archives Assistant (Archive of the Conservative Party)** – full-time (36.5 hours per week), fixed-term for four years




Job Descriptions for both can be found below. **Please indicate your
preference of either or both roles on the supporting evidence form attached.**





A considerable part of your work will take place in collection storage areas
and involves lifting and moving collection material, by hand and using
trolleys, kickstools and lifts and working with allergens, for example
reporting outbreaks of mould spores. You will also undertake archive
preservation tasks, such as repackaging (including measuring for custom boxes
and making up flat pack archive boxes), barcoding, labelling, removal of
harmful fasteners and create, update and maintain accurate collection
inventories and collections metadata. Driving on University business and some
lone working may be required.





Due to the nature of this post, the successful candidate will be required to
undertake a satisfactory Basic Disclosure and Barring Service (DBS) due to
work involving handling highly valuable items. This position will also be
subject to a satisfactory driving licence check.





**About You**



You will have a good general level of education. The ability to work with
care, accuracy and attention to detail is important, as is being able to
organise work effectively, manage priorities and meet deadlines. You will
possess good all-round IT skills, including experience of working with
spreadsheets or databases and other Microsoft, or equivalent, applications.
The ability to work independently and as part of a team is essential. You will
be able to lift, carry and move collection material safely.





**What We Offer**



As an employer, we genuinely care about our employees’ wellbeing and this is
reflected in the range of benefits that we offer including:



• An excellent contributory pension scheme



• 38 days of annual leave



• A comprehensive range of childcare services



• Family leave schemes



• Cycle loan scheme



• Discounted bus travel and Season Ticket travel loans





More information is available at **https://hr.admin.ox.ac.uk/staff-benefits**





**Diversity**



Our staff and students come from all over the world, and we proudly promote a
friendly and inclusive culture. Diversity is positively encouraged, through
diverse groups and champions, as well as a number of family-friendly policies,
such as the right to apply for flexible working and support for staff
returning from periods of extended absence, for example, shared parental
leave.





We are committed to ensuring that our recruitment processes are inclusive and
accessible. If you require the job description or any other materials in an
alternative format, or if you would like to request any adjustments to support
you through the application or interview process, please contact the
recruitment team at recruitment@glam.ox.ac.uk.





**How to apply**



You will be required to upload your CV and a supporting evidence form using
the attached template as part of your online application. Your supporting
evidence form should list each of the essential and desirable selection
criteria, as listed in the job description, and explain how you meet each one.
Both documents must be submitted to be considered.





We aim to provide a supportive working environment and are happy to discuss
training and professional development opportunities. The Chair of this
recruitment panel will be Jeremy McIlwaine, Senior Archivist, who can be
contacted with enquiries relating to the role
(jeremy.mcilwaine@bodleian.ox.ac.uk). General queries about the recruitment
and application process should be directed to the Recruitment team within our
Human Resources department (recruitment@glam.ox.ac.uk).





Only applications received online by 12.00 midday (GMT) on Tuesday 24 June
2025 can be considered. Interviews are expected to take place on either
Wednesday 16 or Thursday 17 July 2025.