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Vacancies within Ashmolean Museum
There are currently 2 vacancies within Ashmolean Museum:
| Title | Closes | Salary |
|---|---|---|
| Event Operations Manager | May 7, 2024, noon | Grade 6*: starting from £32,332 per annum |
| Finance Operations Lead | May 7, 2024, noon | Standard Grade 5: starting from £28,759 per annum |
Event Operations Manager
Closes: May 7, 2024, noon; salary: Grade 6*: starting from £32,332 per annum
<div> <p></p><div><strong>About the role</strong></div><br> <div>The Ashmolean Museum is welcoming applications for our Event Operations Manager. This role sits within the commercial team at the Ashmolean museum and is responsible for managing and planning all commercial event operations in the museum.</div><br> <div> </div><br> <div>The role plays an integral part in the operational delivery of a variety of events the department hosts. It is a fast-paced environment with multiple activities to manage at the same time. The role holder will collaborate with internal and external stakeholders in a professional and effective manner, providing exceptional customer service, diplomacy and confidentiality as necessary.</div><br> <div> </div><br> <div>The role holder will line manage two part-time event coordinators and a team of up to 30 variable hours event assistants during peak periods.</div><br> <div> </div><br> <div>This is permanent, full-time role with a requirement to be able to work flexibly over 7 days a week including evenings, weekends and bank holidays.</div><br> <div> </div><br> <div>This role includes a moderate amount of activity, including lifting and moving objects, actively moving around the museum space including climbing stairs to those areas not accessible by lift – all necessary health and safety training will be provided.</div><br> <div> </div><br> <div><strong>About You</strong></div><br> <div>You will have proven excellent operational and organisational skills, enabling events to run smoothly and safely in the Museum’s galleries. You will also be adaptable to changing circumstances, calm under pressure and able to deal with situations and people politely and diplomatically.</div><br> <div> </div><br> <div>You will have a strong understanding of event health and safety and be confident liaising with multiple teams such as Security and Visitor Experience to ensure the efficient running of events across the Museum.</div><br> <div> </div><br> <div>You will be a confident communicator with internal teams and the public, balancing the needs of the museum alongside the requirement to generate commercial income. You will be familiar with recruiting, managing and training a pool of variable hours event assistants and supervisors to ensure we maintain our high event operational standards.</div><br> <div> </div><br> <div><strong>What We Offer</strong></div><br> <div>As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:</div><br> <div>•  An excellent contributory pension scheme</div><br> <div>•  38 days of annual leave (FTE)</div><br> <div>•  A comprehensive range of childcare services</div><br> <div>•  Family leave schemes</div><br> <div>•  Cycle loan scheme</div><br> <div>•  Discounted bus travel and Season Ticket travel loans</div><br> <div>More information is available at <a rel="nofollow" href="https://hr.admin.ox.ac.uk/staff-benefits"><strong>https://hr.admin.ox.ac.uk/staff-benefits</strong></a></div><br> <div> </div><br> <div><strong>Diversity</strong></div><br> <div>Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.</div><br> <div> </div><br> <div><strong>How to apply</strong></div><br> <div>You will be required to upload your <strong>CV and a supporting statement</strong> as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs or statements submitted on their own will not be considered.</div><br> <div> </div><br> <div>We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Anna Munday, Head of Caterings and Events, who can be contacted with enquiries relating to the role (anna.munday@ashmus.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).</div><br> <div> </div><br> <div>Only applications received online by 12.00 midday (BST/GMT) on Tuesday 7 May 2024 can be considered. Interviews are expected to take place during week commencing Monday 20 May 2024.</div><br> <div> </div><br> <div>*An automatic annual increment each year will be paid up to (and not including) the discretionary range within the University of Oxford’s Grade 6 salary scale.</div> </div>Finance Operations Lead
Closes: May 7, 2024, noon; salary: Standard Grade 5: starting from £28,759 per annum
<div> <p></p><div><strong>THIS IS A RE-ADVERTISEMENT OF RECENT VACANCY 170884, PREVIOUS APPLICANTS NEED NOT APPLY</strong></div><br> <div> </div><br> <div><strong>About the role</strong></div><br> <div>Based in the beautiful Ashmolean Museum, you will support a wide range of day-to-day finance operations activities such as accounts payable, accounts receivable, expense claims, Barclaycard reconciliations, and access to finance systems.</div><br> <div> </div><br> <div>You will be the first point of contact for finance enquiries in relation to financial processes and procedures and will be responsible for the training needs of those involved in these processes.</div><br> <div> </div><br> <div>This is a permanent, full-time position working 36.5 hours per week, 9am – 5pm. We support flexible remote working and at present but you will be required to work 60% of your time on-site.</div><br> <div> </div><br> <div>This is a perfect opportunity if you want to develop your finance career further and continue studying towards an accountancy qualification.</div><br> <div> </div><br> <div>For general enquiries or process-related enquiries, please contact our Recruitment Team (recruitment@glam.ox.ac.uk ).</div><br> <div> </div><br> <div><strong>About You</strong></div><br> <div>We are looking for a “people person” as you will work with key stakeholders at all levels such as museum staff, external supporters/suppliers, and other management teams.</div><br> <div> </div><br> <div>Due to the nature of the tasks you will be performing, a high level of accuracy and numeracy is key.</div><br> <div> </div><br> <div>As part of a small finance team, you will be able to work collaboratively and independently and proactively to identify more effective processes/ways of working. You will manage a varied workload, so being willing to work flexibly is essential.</div><br> <div> </div><br> <div>You must be competent in using Microsoft Word, Excel, PowerPoint, SharePoint, financial systems, and databases, but we are also happy to provide training when necessary.</div><br> <div> </div><br> <div><strong>What We Offer</strong></div><br> <div>As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:</div><br> <ul><br> <li>An excellent contributory pension scheme</li><br> <li>38 days of annual leave</li><br> <li>A comprehensive range of childcare services</li><br> <li>Family leave schemes</li><br> <li>Cycle loan scheme</li><br> <li>Discounted bus travel and Season Ticket travel loans</li><br> </ul><br> <div>More information is available at <a rel="nofollow" href="https://hr.admin.ox.ac.uk/staff-benefits">https://hr.admin.ox.ac.uk/staff-benefits </a></div><br> <div> </div><br> <div><strong>Diversity</strong></div><br> <div>Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.</div><br> <div> </div><br> <div><strong>How to apply</strong></div><br> <div>You will be required to upload <strong>your CV and a supporting evidence form using the attached template (or a supporting statement)</strong> as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description, please explain how you meet each one.  </div><br> <div> </div><br> <div>Only applications received online by 12.00 midday (GMT) on Tuesday 7 May 2024 can be considered. Interviews are expected to take place on either Thursday 16 or Friday 17 May 2024.</div><br> <div> </div> </div>