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All vacancies within Bodleian Libraries

There are currently 4 vacancies within Bodleian Libraries:

Title Closes Salary
Part-time Electronic Resources Senior Assistant May 26, 2017, noon Grade 5: £24,565 - £29,301 p.a. (pro rata)
Part-time Retail Assistant (3 posts) May 31, 2017, noon Grade 1: £16,039 p.a. (pro rata)
Warehouse Assistant May 31, 2017, noon Grade 3: £18,412 - £21,220 p.a.
Head of Finance June 12, 2017, noon Grade 9: £45,562 - £52,793 with a discretionary range to £57,674 p.a.

Part-time Electronic Resources Senior Assistant

Closes: May 26, 2017, noon; salary: Grade 5: £24,565 - £29,301 p.a. (pro rata)

<div> <p></p><p>Collections and Resource Description (C&amp;RD) is part of the Collections Management division within the Bodleian Libraries at the University of Oxford. We are looking for a part-time Electronic Resources Senior Assistant for this important post which provides support across the University.</p><br> <p>You will contribute to the overall management of electronic resources by ensuring the smooth running of the e-journals and databases systems through direct liaison with publishers, suppliers and system providers. You will also participate and manage the electronic resources helpdesk, answering queries from all users through the helpdesk or by phone or email.</p><br> <p>You will have strong technical skills and knowledge in computing including a good understanding of CSS and HTML, advanced experience of spreadsheets, especially Excel and the ability to compile and to analyse statistics. The ability to communicate effectively with staff and students within the University of Oxford as well as publishers and suppliers worldwide is also essential.</p><br> <p>This is a permanent part-time post, working 21.9 hours per week (0.6 FTE), Monday, Thursday and Friday with some flexibility on start and end times each day.</p><br> <p>This post is part of a pilot scheme testing a new Supporting Evidence Form in place of the more usual &#8216;supporting statement&#8217;. You MUST submit a completed Supporting Evidence Form in order for your application to be processed. Covering letters, supporting statements and CVs will NOT form part of the selection process. Please ensure that you carefully read the How to Apply section provided in the Job Description, which you can download below along with the required Supporting Evidence Form.</p><br> <p>Only applications received online before 12.00 midday on Friday 26 May 2017 can be considered. Interviews are expected to take place on Thursday 15 June 2017 and Wednesday 21 June 2017.</p> </div>

Part-time Retail Assistant (3 posts)

Closes: May 31, 2017, noon; salary: Grade 1: £16,039 p.a. (pro rata)

<div> <p></p><p>The Retail Operations department is responsible for generating income and profit for the Bodleian Libraries, through on-site sales in our two shops &#8211; the Old Schools Quad Shop and the Weston Library Shop &#8211; and online at www.bodleianshop.co.uk.</p><br> <p>We are looking for three enthusiastic individuals with experience of collaborative working to join our small retail team. You will contribute to the ongoing success of the department with your excellent customer service and selling skills. You will provide support in all day-to-day operational tasks including customer service, processing transactions, stock replenishment and routine house-keeping, and you will have demonstrable experience of cash handling, till operation and using your selling skills in a retail environment.</p><br> <p>Please note our working environment includes confined spaces and a basement-level stockroom.</p><br> <p>There are three part-time roles available; two on a permanent basis working at both shops on a rota, and one on a fixed-term basis for 5 months working at a pop-up shop during the Jane Austen exhibition. The hours are expected to be as follows:</p><br> <p>Post 1: permanent, part-time post, working 12.5 hours per week (0.34 FTE) on average over a two week rota:<br> <br>Week 1: Wednesday 12.00pm-3.00pm, Friday 12.00-3.00pm, Saturday 11.00am-3.00pm, Sunday 12.00pm-4.00pm<br> <br>Week 2: Wednesday 12.00pm-3.00pm, Saturday 11.00am-3.00pm, Sunday 12.00pm-4.00pm</p><br> <p>Post 2: permanent, part-time post, working 18 hours per week (0.49 FTE)<br> <br>Monday, Tuesday and Thursday 12.00pm-4.00pm, Friday 11.45am-5.45pm</p><br> <p>Post 3: fixed-term for 5 months, part-time post, working 26 hours per week (0.71 FTE)<br> <br>Tuesday and Thursday 11.00am-3.00pm, Friday 11.00am-4.00pm, Saturday 9.45am-5.15pm and Sunday 10.45am-5.15pm</p><br> <p>You are required to submit a supporting evidence form as part of your online application. This post is part of a pilot scheme testing a new Supporting Evidence form in place of the more usual &#8216;supporting statement&#8217;. Please ensure that you carefully read the How to Apply section provided in the Job Description, which you can download below along with the required Supporting Evidence form. CVs will not form part of the selection process or be accepted as a substitute for a supporting evidence form.</p><br> <p>Please indicate which post/s you are applying for on your Supporting Evidence Form.</p><br> <p>Only applications received online before 12.00 midday on Wednesday 31 May 2017 can be considered. Interviews are expected to take place on Thursday 8 June 2017.</p> </div>

Warehouse Assistant

Closes: May 31, 2017, noon; salary: Grade 3: £18,412 - £21,220 p.a.

<div> <p></p><p>THIS VACANCY IS FOR INTERNAL APPLICANTS ONLY</p><br> <p>The Bodleian Library has a vacancy for a Warehouse Assistant at its Book Storage Facility (BSF) in Swindon. The BSF is a high density storage facility housing the Libraries&#8217; collections. Readers in libraries across the University order items from the facility and these are delivered on the same or next day. Items are retrieved and refiled from racking locations using wire guided Very Narrow Aisle (VNA) forklift trucks.</p><br> <p>As a Warehouse Assistant you will support the operations of the BSF by flexibly performing a variety of tasks in response to customer demand. This will include operating manual handling equipment (i.e. High Level Order Pickers and Low Level Order Pickers), retrieving and refilling material in the warehouse, processing material in the Ancillary Building for dispatch and return, inputting data and scanning documents on request.</p><br> <p>You will have previous experience of warehouse operations, have the ability to operate manual handling equipment and be comfortable working at height using a variety of methods including a High Level Order Picker. Attention to detail is essential in order to locate items according to a numerical sequence as well as computer skills and operating company-based software. You will also have a customer-focused aptitude, a &#8220;can do&#8221; flexible approach to work and being a good team player. The ability to lift and carry books and totes and push trolleys and deal with a physically demanding workload is also essential.</p><br> <p>This is a permanent, full-time post.</p><br> <p>Owing to the nature of this post, candidates will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.</p><br> <p>This post is part of a pilot scheme testing a new Supporting Evidence Form in place of the more usual &#8216;supporting statement&#8217;. You MUST submit a completed Supporting Evidence Form in order for your application to be processed. Covering letters, supporting statements and CVs will NOT form part of the selection process.</p><br> <p>Please ensure that you carefully read the How to Apply section provided in the Job Description, which you can download below along with the required Supporting Evidence form.</p><br> <p>Only applications received online before 12.00 midday (BST) on Wednesday 31 May 2017 can be considered. Interviews are expected to take place during the weeks commencing Monday 5 June 2017 or Monday 12 June 2017.</p> </div>

Head of Finance

Closes: June 12, 2017, noon; salary: Grade 9: £45,562 - £52,793 with a discretionary range to £57,674 p.a.

<div> <p></p><p>Applications are invited for the post of Finance Manager at the Bodleian Libraries, one of the key services that supports a world leading University. This is a pivotal position within the Libraries that plays an important part supporting the strategic agenda of Bodley&#8217;s Librarian and has overall responsibility for the day-to-day functions of the finance team.</p><br> <p>As Head of Finance you will work closely with the Chief Operating Officer to develop a financial strategy and will be responsible for preparing the annual budget, in excess of &#163;45m, using effective financial modelling and costing tools.</p><br> <p>A highly skilled, Qualified Accountant (ACA, CIMA, ACCA, CIPFA), you will have significant post-qualification experience at management level in a large complex organisation and proven management accounting, budgeting, forecasting and reporting skills. You will have a strong desire and ability to maintain a high level of accuracy, to ensure that the financial position is closely monitored and that timely, accurate management information is provided to the Senior Management Team, Managers and Stakeholders.</p><br> <p>You will also be an experienced team manager, with strong interpersonal and people management skills and the ability to work in an inclusive way. IT skills including advanced Excel spreadsheet skills and competency using a major corporate finance system are also essential.</p><br> <p>This is a permanent, full-time post.</p><br> <p>Owing to the nature of this post, the successful candidate will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.</p><br> <p>You will be required to upload a supporting statement as part of your online application. Your supporting statement should cover each of the essential and desirable selection criteria, as listed in the further particulars in the Job Description, and explain how you meet each one. CVs will not form part of the selection process.</p><br> <p>Only applications received online by 12.00 midday on Monday 12 June 2017 can be considered. Interviews are expected to take place on Monday 19, Tuesday 20 or Wednesday 21 June 2017.</p> </div>