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All vacancies within Bodleian Libraries

There are currently 6 vacancies within Bodleian Libraries:

Title Closes Salary
Oriental Technical Services Manager April 26, 2019, noon Grade 7: £32,236 - £39,609 p.a.
Part-time HR Recruitment and Administrative Assistant May 1, 2019, noon Grade 4: £22,017 - £25,482 p.a.
Part-time Retail Assistant May 1, 2019, noon Grade 1: £17,079 p.a. (pro rata)
Project Archivist - Newly Qualified May 8, 2019, noon Grade 6: £28,660 - £34,189 p.a.
Project Archivist - Newly Qualified (2 posts) May 8, 2019, noon Grade 6: £28,660 - £34,189 p.a.
Exhibitions and Loans Coordinator May 13, 2019, noon Grade 6: £28,660 - £34,189 p.a.

Oriental Technical Services Manager

Closes: April 26, 2019, noon; salary: Grade 7: £32,236 - £39,609 p.a.

<div> <p></p><p>Collections and Resource Description (C&amp;RD) is part of the Collections Management division within the Bodleian Libraries at the University of Oxford. We are looking for a highly experienced librarian to manage a small team responsible for Oriental Technical Services. This includes dealing with purchases and donations of books and serials principally in Oriental languages but also in English and other European languages. Operations cover the acquisition, cataloguing/classification, and processing of books and other items. As part of your duties, you will catalogue and classify material.</p><br> <p>Excellent knowledge of written and spoken Chinese and Japanese, significant experience dealing with all aspects of staff management, and experience of data entry in a Library Management System are all essential, as is the ability to work independently and under pressure. Proven familiarity with Library of Congress transliteration systems for Japanese and Chinese (Pinyin) and experience of cataloguing using RDA and MARC21 are both highly desirable.</p><br> <p>This position is full-time and permanent. You will be required to upload a CV and supporting statement as part of your application.</p><br> <p>Only applications received online before 12.00 midday on Friday 26 April 2019 can be considered. Interviews are expected to take place on Friday 10 May 2019.</p> </div>

Part-time HR Recruitment and Administrative Assistant

Closes: May 1, 2019, noon; salary: Grade 4: £22,017 - £25,482 p.a.

<div> <p></p><p>The Bodleian Libraries and Ashmolean Museum Human Resources team have recently merged to form an innovative new HR Shared Service for the two institutions. We are seeking a motivated Recruitment and Administrative Assistant to join the team. This is an excellent opportunity to be able to play a key role in the continuous improvement of the Bodleian Libraries and Ashmolean Museum&#146;s recruitment and HR processes.</p><br> <p>As a Recruitment and Administrative Assistant you will be responsible for the full recruitment process, from the initial advertising stage through to preparing interview packs, offer letters, carrying out pre-employment checks and issuing contracts. You will also carry out induction sessions for new starters and deal with the related new starter and payroll paperwork, using the University&#146;s HR and payroll system. This will involve communicating with line managers, candidates and other departments within the University, such as payroll and the Adverts Team, and you will also be involved in general HR administration tasks within the wider HR Team.</p><br> <p>It is essential that you have proven administrative, planning and organisational skills in order to meet recruitment and payroll deadlines and to ensure that the recruitment process operates in a smooth and timely manner. You will also need good attention to detail and the ability to work supportively and collaboratively both as part of the team and on your own. Previous experience of working in an HR team and with HR databases &#150; particularly CoreHR - is desirable.</p><br> <p>This is a part-time (18.25 hours per week), permanent post.</p><br> <p>You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs will not be considered.</p><br> <p>Only applications received online before 12.00 midday on Wednesday 1 May 2019 can be considered. Interviews are anticipated to take place during the week commencing Monday 13 May 2019.</p> </div>

Part-time Retail Assistant

Closes: May 1, 2019, noon; salary: Grade 1: £17,079 p.a. (pro rata)

<div> <p></p><p>THIS VACANCY IS FOR INTERNAL APPLICANTS ONLY.</p><br> <p>The Retail Operations department is responsible for generating income and profit for the Bodleian Libraries, through on-site sales in our two shops &#150; the Old Schools Quad Shop and the Weston Library Shop &#150; and online at www.bodleianshop.co.uk.</p><br> <p>We are looking for an enthusiastic individual with experience of collaborative working to join our small retail team and contribute to the ongoing success of the department with your excellent customer service and selling skills. You will provide support in all day-to-day operational tasks, including customer service, opening and closing the shop, till reconciliation, processing transactions, stock replenishment and routine house-keeping.</p><br> <p>You will have demonstrable experience of cash handling, till operation and of using your selling skills in a retail environment. You will also be committed to providing a high standard of customer service and have the ability to communicate clearly with customers and colleagues and work well independently and collaboratively as part of a team.</p><br> <p>Please note our working environment includes confined spaces and a basement-level stockroom. Some lifting, carrying and moving of stock is required, as part of the receipting deliveries and replenishing stock levels.</p><br> <p>This is a permanent, part-time post working 16.75 hours per week (0.46 FTE), working a mixture of weekdays and weekend days, as agreed with line-manager or Head of Department.</p><br> <p>You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CV&#146;s will NOT be considered.</p><br> <p>Only applications received online before 12.00 midday on Wednesday 1 May 2019 can be considered. Interviews are expected to take place on Friday 10 May 2019.</p> </div>

Project Archivist - Newly Qualified

Closes: May 8, 2019, noon; salary: Grade 6: £28,660 - £34,189 p.a.

<div> <p></p><p>Are you currently completing your archives postgraduate qualification, or perhaps you have recently qualified? This post is designed to help early-career archivists like you to develop professional skills and experience in metadata management and collections processing through work-based training focused on priority projects within the Bodleian&#146;s modern archives. You will undertake metadata work to enable the online publication of our legacy finding aids; participate in efforts to reduce a large cataloguing backlog through a MPLP approach to original cataloguing (focusing especially on the Daniel Meadows archive); and scope and perform the capture of digital and AV material into preservation storage.</p><br> <p>With an appropriate first degree and a professionally recognised postgraduate qualification in archives management or digital curation, you will be conversant with standards and professional issues relevant to 20th and 21st century archives, and possess strong analytical skills. You will demonstrate a flair for work with metadata and other forms of structured data. You will be a strong communicator, highly organised, and show good judgment in the planning and execution of cataloguing and scoping projects. You will enjoy working with a wide variety of subject matter, and developing solutions to the challenges you encounter. For more about the work of the Modern Archives and Manuscripts team in which you will be based, see http://blogs.bodleian.ox.ac.uk/archivesandmanuscripts/.</p><br> <p>This post is full-time and fixed-term for 12 months.</p><br> <p>You will be required to upload a CV and supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the further particulars, and explain how you meet each one.</p><br> <p>Only applications received online before 12.00 midday on Wednesday 8 May 2019 can be considered. Interviews are expected to take place on Friday 24 May 2019.</p> </div>

Project Archivist - Newly Qualified (2 posts)

Closes: May 8, 2019, noon; salary: Grade 6: £28,660 - £34,189 p.a.

<div> <p></p><p>Are you currently completing your archives postgraduate qualification, or perhaps you have recently qualified? These Project Archivist posts are designed to help early-career archivists like you to develop a strong portfolio of skills and experience to launch a career in contemporary archives. Based at the Weston Library, you will contribute to a high priority project focusing on metadata management and online archive catalogue publication to vastly increase the scope of the Bodleian&#146;s online catalogues of archive and manuscripts.</p><br> <p>With an appropriate first degree and a professionally recognised postgraduate qualification in archives management or digital curation, you will be conversant with standards and professional issues relevant to 20th and 21st century archives, and possess strong analytical skills. You will demonstrate a flair for work with metadata and other forms of structured data. You will be a strong communicator, highly organised, and show good judgment in the planning and execution of cataloguing and scoping projects. You will enjoy working with a wide variety of subject matter, and developing solutions to the challenges you encounter. For more about the work of the Modern Archives and Manuscripts team in which you will be based, see http://blogs.bodleian.ox.ac.uk/archivesandmanuscripts/.</p><br> <p>These posts are full-time and fixed-term for 16 months.</p><br> <p>You will be required to upload a CV and supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the further particulars, and explain how you meet each one.</p><br> <p>Only applications received online before 12.00 midday on Wednesday 8 May 2019 can be considered. Interviews are expected to take place on Friday 24 May 2019.</p> </div>

Exhibitions and Loans Coordinator

Closes: May 13, 2019, noon; salary: Grade 6: £28,660 - £34,189 p.a.

<div> <p></p><p>We are seeking a full-time Exhibitions and Loans Coordinator to join the Special Collections Department at the Bodleian Libraries.</p><br> <p>The Department of Special Collections, under the overall direction of the Keeper of Special Collections, is concerned with the acquisition and management of special collections, and services to researchers. The collections comprise rare books and manuscripts in many languages from many parts of the world, ranging from early papyrus fragments and medieval illuminated manuscripts to 17th-century historical documents and the papers of recent and contemporary literary and historical figures, as well as printed books from all periods, printed ephemera, maps and music.</p><br> <p>As part of our mission to provide access to the collections, the Bodleian Libraries support a busy outward loans programme, lending Bodleian collections to temporary exhibitions in the UK and worldwide, and organising travelling exhibitions of Bodleian material.</p><br> <p>You will play an important role in the Libraries&#146; efforts to share its collections through its programme of loans. You will report directly to the Head of Exhibitions and Public Engagement, and will be responsible for the project management (planning, organising, and executing) of the Libraries&#146; programme of loans and touring exhibitions to other institutions, as well as arranging incoming loans for internal exhibitions.</p><br> <p>You will be educated to degree level, and have high levels of discretion and diplomacy, with ability to maintain a professional demeanour under pressure and to represent the Library appropriately. You will also have the knowledge and experience of museum best practices, including art handling, conservation and collection storage requirements and a demonstrable ability to perform highly detailed work with sound analytical skills. Experience of museum loans work is essential.</p><br> <p>Benefits include 38 days leave (including bank holidays and fixed closures), a generous pension scheme, extensive training and development opportunities, access to travel and childcare schemes, free entry to colleges, discounted access to sporting facilities and a wide range of other staff discounts.</p><br> <p>You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one.</p><br> <p>Only applications received online by 12.00 midday on Monday 13 May 2019 can be considered. Interviews are expected to take place during the week commencing Monday 27 May 2019.</p> </div>