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All vacancies within Bodleian Libraries
There are currently 6 vacancies within Bodleian Libraries:
| Title | Closes | Salary |
|---|---|---|
| Administrator | April 25, 2025, noon | Standard Grade 5: £31,459 - £36,616 per annum (pro rata) |
| Library Assistant (Bookstack) | April 25, 2025, noon | Standard Grade 3: £26,948 - £27,838 per annum |
| Personal Assistant to Bodleian Libraries Executive | April 28, 2025, noon | Standard Grade 5: £31,459 - £36,616 per annum |
| Security Team Member (3 posts) | April 28, 2025, noon | Standard Grade 2: £25,381 - £26,400 per annum |
| Employee Relations Manager | May 2, 2025, noon | Standard Grade 8: £48,235 - £57,255 per annum |
| Evening & Weekend Reader Services Supervisor | May 2, 2025, noon | Standard Grade 4: £27,838 - £31,459 per annum, pro rata |
Administrator
Closes: April 25, 2025, noon; salary: Standard Grade 5: £31,459 - £36,616 per annum (pro rata)
<div> <p></p><div><strong>This is a re-advertisement of recent vacancy 175003, previous applicants need not apply.</strong></div><br> <div> </div><br> <div>We’re looking for someone who can make a real difference to the services we deliver to the staff and students in the Oxford University Hospitals NHS Trust and University of Oxford Medical Sciences Division.</div><br> <div> </div><br> <div><strong>About the role</strong></div><br> <div>We are looking for an Administrator, working in the Bodleian Health Care Libraries, but also supporting the Radcliffe Science Library.</div><br> <div> </div><br> <div>The Bodleian Health Care Libraries (BHCL) fall within the Science and Medicine group of libraries, and are located at three sites in Headington: The John Radcliffe Hospital; The Old Road Campus Research Building and The Nuffield Orthopaedic Centre. We also have a library in Banbury at the Horton Hospital. The Libraries’ main users are staff and clinical students from the University of Oxford, and NHS staff in the Oxford University Hospitals NHS Trust.</div><br> <div> </div><br> <div>Working as part of the BHCL, the post holder will be responsible for the day-to-day administration of the Bodleian Health Care Libraries with some support as required for the Radcliffe Science Library (RSL), part of the MSD & MPLS Bodleian Libraries. The post holder will work under the Deputy Head of MSD and MPLS libraries.</div><br> <div> </div><br> <div>This is a fixed-term until 31 March 2027, part-time role working 29.2 hours per week on site (4 days a week), based at the Cairns Library, John Radcliffe Hospital, Oxford.</div><br> <div> </div><br> <div><strong>About You</strong></div><br> <div>You will cover administrative, financial and some physical space functions as well as liaison with other University departments, NHS departments and external contractors and suppliers.</div><br> <div> </div><br> <div>You will need experience of administrative and office work, and excellent interpersonal skills to liaise with internal and external departments within the university and NHS.</div><br> <div> </div><br> <div><strong>What We Offer</strong></div><br> <div>Benefits include extensive training and development opportunities, access to travel and childcare schemes, free entry to colleges, discounted access to sporting facilities and a wide range of other staff discounts. For more details, please see  <a rel="nofollow" href="https://hr.admin.ox.ac.uk/staff-benefits">https://hr.admin.ox.ac.uk/staff-benefits</a>.</div><br> <div> </div><br> <div><strong>Diversity</strong></div><br> <div>Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.</div><br> <div> </div><br> <div><strong>How to apply</strong></div><br> <div>You will be required to upload <strong>your CV and a supporting evidence form using the provided template (or supporting statement)</strong> as part of your online application. Your supporting evidence form/statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered.</div><br> <div> </div><br> <div>The Chair of this recruitment panel will be Owen Coxall, Deputy Head of MSD and MPLS libraries who can be contacted with enquiries relating to the role ( <a rel="nofollow" href="mailto:owen.coxall@bodleian.ox.ac.uk">owen.coxall@bodleian.ox.ac.uk</a>). General queries about the recruitment and application process should be directed to the Recruitment team ( <a rel="nofollow" href="mailto:recruitment@glam.ox.ac.uk">recruitment@glam.ox.ac.uk</a>).</div><br> <div> </div><br> <div>Only applications received online by 12.00 midday (BST) on Friday 25 April 2025 can be considered. Interviews are expected to take place during the week commencing 5 May (excluding the bank holiday) in person.</div> </div>Library Assistant (Bookstack)
Closes: April 25, 2025, noon; salary: Standard Grade 3: £26,948 - £27,838 per annum
<div> <p></p><div><strong>About the role</strong></div><br> <div>We are seeking to appoint a Library Assistant (Bookstack) to join the Reader Services team in the Weston Library. You will be based in the Weston’s underground Bookstack, fetching and replacing books/manuscripts on request, handling reader orders from offsite, as well as undertaking collection care and stock control projects.  As required, you will also undertake a range of library duties associated with front-line reader services, including issuing books/manuscripts from the Reserve to readers, dealing with book supply problems, answering staff and readers’ queries, advising on the scope and extent of collections, invigilation, applying library and copyright rules and regulations.</div><br> <div> </div><br> <div>This role requires lifting and carrying boxes of library materials, pushing trolleys, climbing ladders and kick-stools in order to access some of the library’s bookshelves and to re-shelve materials.</div><br> <div> </div><br> <div>Due to the nature of this post, the successful candidate will be required to undertake a satisfactory Basic Disclosure and Barring Service (DBS) as you will be handling the Special Collection material.</div><br> <div> </div><br> <div><strong>About You</strong></div><br> <div>You will be educated to GCSE grades A-C or equivalent, have a strong customer focus, be reliable and punctual, and able to work under pressure.  Teamwork, accuracy, and good IT skills are also essential. Previous experience in academic libraries, especially in a special collections environment, and a familiarity with SOLO/ALEPH and library databases are desirable.</div><br> <div> </div><br> <div><strong>What We Offer</strong></div><br> <div>As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:</div><br> <div>•         An excellent contributory pension scheme</div><br> <div>•         38 days of annual leave</div><br> <div>•         A comprehensive range of childcare services</div><br> <div>•         Family leave schemes</div><br> <div>•         Cycle loan scheme</div><br> <div>•         Discounted bus travel and Season Ticket travel loans</div><br> <div> </div><br> <div>More information is available at  <a rel="nofollow" href="https://hr.admin.ox.ac.uk/staff-benefits">https://hr.admin.ox.ac.uk/staff-benefits </a></div><br> <div> </div><br> <div><strong>Diversity</strong></div><br> <div>Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.</div><br> <div> </div><br> <div><strong>How to apply</strong></div><br> <div>You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered.</div><br> <div> </div><br> <div>We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Gareth Jones, Operations & Book Service Manager, who can be contacted with enquiries relating to the role (<a rel="nofollow" href="mailto:gareth.jones@bodleian.ox.ac.uk">gareth.jones@bodleian.ox.ac.uk</a>). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (<a rel="nofollow" href="mailto:recruitment@glam.ox.ac.uk">recruitment@glam.ox.ac.uk</a>).</div><br> <div> </div><br> <div>Only applications received online by 12.00 midday (BST) on Friday 25 April 2025 can be considered. Interviews are expected to take place on Thursday 14 May 2025.</div> </div>Personal Assistant to Bodleian Libraries Executive
Closes: April 28, 2025, noon; salary: Standard Grade 5: £31,459 - £36,616 per annum
<div> <p></p><div>We have an exciting opportunity for a motivated and enthusiastic person to deliver high-quality administrative support to one of our Executive team.</div><br> <div> </div><br> <div><strong>About the role</strong></div><br> <div>The Bodleian Libraries is the library service supporting the University of Oxford and is the largest academic library service in the UK and one of the largest library services in Europe. The Bodleian Libraries are also a key part of Oxford’s cultural community and lead an exciting programme of public exhibitions and events to engage communities with our collections.</div><br> <div> </div><br> <div>You will work alongside colleagues in a busy, professional and positive team in the Clarendon Building in Oxford. You will act as the first point of contact and effectively deal with all incoming correspondence, emails and telephone calls for your Executive Member. Your role will be extremely varied from diary management and administrative support for meetings and projects to collating information and documentation for reports. From time to time, there will be the opportunity to support high-profile events such as exhibition launches.</div><br> <div> </div><br> <div>This is a full-time, permanent role working 36.5 hours per week. The role supports home working one day a week on average. To learn more about the role, please contact Georgia Binning ( <a rel="nofollow" href="mailto:georgia.binning@bodleian.ox.ac.uk">georgia.binning@bodleian.ox.ac.uk</a>) directly.</div><br> <div> </div><br> <div><strong>About you</strong></div><br> <div>You will be a diligent senior administrator, with exceptional organisational skills, and have a keen eye for detail. You will be confident in multi-tasking and prioritising a varied and busy workload, being able to work both independently and as part of a team. You will have excellent interpersonal and office IT skills and a high standard of literacy and numeracy.</div><br> <div> </div><br> <div><strong>What We Offer</strong></div><br> <div>As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:</div><br> <ul><br> <li>An excellent contributory pension scheme</li><br> <li>38 days of annual leave</li><br> <li>A comprehensive range of childcare services</li><br> <li>Family leave schemes</li><br> <li>Cycle loan scheme</li><br> <li>Discounted bus travel and Season Ticket travel loans</li><br> </ul><br> <div>More information is available at  <a rel="nofollow" href="https://hr.admin.ox.ac.uk/staff-benefits">https://hr.admin.ox.ac.uk/staff-benefits </a></div><br> <div> </div><br> <div>Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through groups, networks and champions.</div><br> <div> </div><br> <div>Only applications received online before midday (BST) on Monday 28 April 2025 can be considered. You will be required to upload <strong>a CV and a supporting statement (or a supporting evidence form using the template provided)</strong> as part of your online application. Your supporting statement/evidence form should list each of the essential and desirable selection criteria and explain how you meet each one. <strong>CVs alone will not be considered</strong>.</div><br> <div> </div><br> <div>Interviews are expected to take place on Thursday 8 May in person.</div> </div>Security Team Member (3 posts)
Closes: April 28, 2025, noon; salary: Standard Grade 2: £25,381 - £26,400 per annum
<div> <p></p><div><strong>About the role</strong></div><br> <div>The Bodleian Libraries are currently seeking to appoint three Security Team Members to join the Security team. Our team is essential to the care and security of our historic buildings and collections and plays an important part in ensuring the smooth running of our daily operations in the Weston Library, Old Bodleian Library and Radcliffe Camera.</div><br> <div> </div><br> <div>Daily duties will vary considerably to provide our customers, both Library and Commercial, with a safe and welcoming environment conducive to their particular needs.</div><br> <div> </div><br> <div>These are permanent, full-time posts, working 36.5 hours per week.</div><br> <div> </div><br> <div>Due to the nature of this post, the successful candidate will be required to undertake a satisfactory basic Disclosure and Barring Service check due to safety-critical work, including responding to emergency situations.</div><br> <div> </div><br> <div><strong>About You</strong></div><br> <div>You will be able to demonstrate the ability to maintain composure and authority in all circumstances, the ability to interact with people at all levels in the organization and beyond and the ability to work as part of a team.</div><br> <div> </div><br> <div>You will be observant with an eye for detail and be able to demonstrate a good standard of written and spoken English.</div><br> <div> </div><br> <div>You will also be willing to work some antisocial hours including evenings, weekends, and Bank Holidays. The ability to complete repeated tasks and spend significant time standing and walking is also essential.</div><br> <div> </div><br> <div>An industry-recognised security qualification and/or training and experience of security duties and a first aid qualification are desirable.</div><br> <div> </div><br> <div><strong>What We Offer</strong></div><br> <div>As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:</div><br> <ul><br> <li>An excellent contributory pension scheme</li><br> <li>38 days of annual leave</li><br> <li>A comprehensive range of childcare services</li><br> <li>Family leave schemes</li><br> <li>Cycle loan scheme</li><br> <li>Discounted bus travel and Season Ticket travel loans</li><br> </ul><br> <div>More information is available at <a rel="nofollow" href="https://hr.admin.ox.ac.uk/staff-benefits">https://hr.admin.ox.ac.uk/staff-benefits </a></div><br> <div> </div><br> <div><strong>Diversity</strong></div><br> <div>Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.</div><br> <div> </div><br> <div><strong>How to apply</strong></div><br> <div>You will be required to upload your <strong>CV and the attached supporting evidence form</strong> as part of your online application. The supporting evidence form lists each of the essential and desirable selection criteria, as listed in the job description. Please explain how you meet each one. Applications submitted without a CV and supporting evidence form <strong>will not</strong> be considered.</div><br> <div> </div><br> <div>The Chair of this recruitment panel will be David Freeman, Security and Facilities manager, who can be contacted with enquiries relating to the role (david.freeman@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).</div><br> <div> </div><br> <div>Only applications received online by 12.00 midday (BST) on Monday 28 April 2025 can be considered. Interviews are expected to take place on Monday 12 May 2025.</div> </div>Employee Relations Manager
Closes: May 2, 2025, noon; salary: Standard Grade 8: £48,235 - £57,255 per annum
<div> <p></p><div><em>PLEASE NOTE THAT THE CLOSING DATE FOR THIS VACANCY HAS BEEN EXTENDED TO FRIDAY 2 MAY 2025.</em></div><br> <div> </div><br> <div>Are you an experienced HR professional with passion for and experience in change management and employee relations? The Gardens, Libraries and Museums Division of the University is looking for an experienced Employee Relations Manager to support a major department within the Bodleian Libraries with particular focus on a large-scale transformation programme in Collections Management.</div><br> <div> </div><br> <div>This senior, fixed-term position offers an exciting opportunity to make an impact in a prestigious institution. You’ll work closely with the Head of Collections Management, navigating complex HR matters to drive successful outcomes. Your expertise will be vital as you support strategic and operational objectives, ensuring smooth HR processes in an evolving environment.</div><br> <div> </div><br> <div><strong>Key Responsibilities:</strong></div><br> <ul><br> <li>Provide expert HR advice and guidance to senior leaders within the department, with a primary focus on employee relations and change.</li><br> <li>Manage a diverse caseload, resolving complex issues while adhering to University policies and employment legislation.</li><br> <li>Build strong relationships with departmental managers, offering pragmatic, solution-oriented support.</li><br> <li>Champion change management initiatives as part of the Transformation Programme in Collections Management.</li><br> <li>Advise and influence at all levels, applying sound judgement and up-to-date knowledge of employment law and best practices.</li><br> </ul><br> <div><strong>About you:</strong></div><br> <div> </div><br> <div>You must be a qualified HR professional, with a CIPD Level 5 or higher, or equivalent experience. We are looking for somebody with proven expertise in Employee Relations who has significant experience in managing complex HR cases. The successful candidate must be a strategic thinker who can align HR initiatives with broader organisational objectives. You will be a proactive, confident, and solutions-driven individual, able to navigate the challenges of a dynamic environment. We are looking for strong communication skills and the ability to build effective relationships across all levels of the organisation.</div><br> <div> </div><br> <div>If you're ready to take on a rewarding challenge in a key HR role within a world-renowned institution, we want to hear from you!</div><br> <div> </div><br> <div>You will be required to upload a CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Your application cannot be processed without a supporting statement and CVs will not be accepted as a substitute for a supporting statement.</div><br> <div> </div><br> <div>Only applications received online before 12:00 midday (BST) on Friday 2 May 2025 can be considered. Interviews are expected to take place on Friday 23 May, in person at Osney One Building (OX2 0EW).</div> </div>Evening & Weekend Reader Services Supervisor
Closes: May 2, 2025, noon; salary: Standard Grade 4: £27,838 - £31,459 per annum, pro rata
<div> <p></p><div><strong>About the role</strong></div><br> <div>Applications are invited for a Reader Services Supervisor (Evenings and Weekends) to work in the historic Bodleian Old Library and Radcliffe Camera in the centre of Oxford. These iconic buildings house Humanities collections in English, History, Classics, Philosophy, Theology and Reference as well as the History Faculty Library and the Bodleian’s Main Enquiry Desk.</div><br> <div> </div><br> <div>You will work at library enquiry and entry desks and provide a knowledgeable enquiry service as well as carry out a range of circulation transactions. Whilst playing a full part in reading room duties you will help supervise Library Assistants on duty.  From time to time you will take charge of the site in the absence of the Reader Services Manager (Evenings and Weekends).</div><br> <div> </div><br> <div>This is a permanent part-time post, working and average of 9.63 hours per week (0.2637 FTE). The work pattern is below:</div><br> <ul><br> <li>One fixed weekday (Wednesday) 4.45pm – 9.15pm</li><br> <li>One Friday night in four 4.45pm – 9.15pm</li><br> <li>Alternate Sundays 10.45am – 7.15pm</li><br> </ul><br> <div><strong>About You</strong></div><br> <div>You will be educated to A level or equivalent qualification and have experience in a library or similar environment. You will have excellent communication skills and be able to prioritise tasks and take initiative. You will have experience of instructing staff and a proven ability to perform routine library tasks with care and accuracy.</div><br> <div> </div><br> <div><strong>What We Offer</strong></div><br> <div>As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:</div><br> <ul><br> <li>An excellent contributory pension scheme</li><br> <li>38 days of annual leave (pro-rata)</li><br> <li>A comprehensive range of childcare services</li><br> <li>Family leave schemes</li><br> <li>Cycle loan scheme</li><br> <li>Discounted bus travel and Season Ticket travel loans</li><br> </ul><br> <div>More information is available at  <a rel="nofollow" href="https://hr.admin.ox.ac.uk/staff-benefits">https://hr.admin.ox.ac.uk/staff-benefits </a></div><br> <div><br> <br><strong>Diversity</strong></div><br> <div>Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.</div><br> <div> </div><br> <div><strong>How to apply</strong></div><br> <div>You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered.</div><br> <div> </div><br> <div>We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. All enquiries about the role or queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).</div><br> <div> </div><br> <div>Only applications received online by 12.00 midday (BST) on Friday 2 May 2025 can be considered. Interviews are expected to take place on Friday 23 May 2025.</div> </div>