All vacancies within Bodleian Libraries

There are currently 7 vacancies within Bodleian Libraries:

Title	Closes	Salary
Digital Metadata Analyst	Jan. 27, 2020, noon	Grade 7: £32,817 - £40,322 p.a.
Graduate Library Trainee (12 posts)	Jan. 27, 2020, noon	Grade 2: £18,009 p.a.
Part-time Senior Library Assistant (Sunday Supervisor: Easter Vacation)	Jan. 27, 2020, noon	Grade 4: £22,417 - £25,941 p.a. (pro rata)
Collections and Instructional Materials Manager – Executive Education	Jan. 31, 2020, noon	Grade 5: £25,941 - £30,942 p.a.
Part-time Retail Assistant	Feb. 5, 2020, noon	Grade 2: £17,682 – £19,612 p.a. (pro rata)
Keeper of the University Archives	Feb. 10, 2020, noon	Grade 8: £41,526 - £49,553 p.a.
Reader Services Team Leader	Feb. 10, 2020, noon	Grade 5: £25,941 - £30,942 p.a.

Digital Metadata Analyst

Closes: Jan. 27, 2020, noon; salary: Grade 7: £32,817 - £40,322 p.a.

<div> Bodleian Digital Library Systems and Services (BDLSS) are seeking an individual to join a transformative programme of work focusing on improved digital discovery for manuscript and archival collections. As a Digital Metadata Analyst, you will work in close collaboration with BDLSS and Bodleian Special Collections colleagues, including digital curators, software engineers, project managers, and manuscript and archival specialists, to identify, implement, and curate metadata solutions for digital projects and services, with a particular focus on optimising and integrating metadata for discovery. You will be responsible for ensuring consistency in approaches to metadata across systems and tools and will help implement and manage a chosen system of persistent identifiers across collections. You will research, analyse and document a best-practice approach to Person and Place Name identifiers and advise on its implementation. You will identify opportunities for the Libraries to contribute to external metadata-related communities and possibilities for collaboration with peer institutions. You will have demonstrable knowledge and experience of metadata formats for Special Collections content, including METS, TEI and EAD, and experience of metadata management, especially workflows and content delivery, metadata migration and transformation. You will have excellent communication and team working skills, and will demonstrate the ability to proactively engage with colleagues across the Libraries and to bring them together to meet common goals. This is a full-time, fixed-term post for 3 years. You will be required to upload a CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered. Only applications received online before 12.00 midday on Monday 27 January 2020 can be considered. Interviews are anticipated to take place on Wednesday 12 February 2020. </div>

Graduate Library Trainee (12 posts)

Closes: Jan. 27, 2020, noon; salary: Grade 2: £18,009 p.a.

<div> For the first step in your career in Librarianship/Information Management, Oxford’s 1 year full-time traineeships provide an excellent launch-pad for subsequent postgraduate qualifications and a professional career. Around 12 vacancies will be available, commencing in September 2020 and based in research, faculty and departmental libraries within the Bodleian Libraries. Trainees at Oxford benefit from on-the-job training, professional and social support, and a varied programme of weekly training events (talks, workshops, library visits, IT training) operated under the SCONUL Code of Practice. The trainees play an integral part in the smooth running of their library but individual and group project work is also encouraged. Posts are aimed at graduates (of all ages) with good IT skills, a flexible and customer-orientated approach, and a desire to progress to a postgraduate qualification in librarianship. Applications are welcomed from graduates in any discipline. However, we are always interested in receiving applications from those with a background in science/medicine, law and Western European Languages or Eastern European languages (particularly Russian). Please do not apply if you already have an undergraduate or postgraduate degree related to Librarianship and/or Information Management, or if you have already completed a Library Traineeship. This role will not attract sufficient points to obtain a sponsored Tier 2 visa under the points based immigration system. However, applications are welcome from candidates who don’t currently have the right to work in the UK, but who would be eligible to obtain a visa via another route. Benefits include 38 days leave (including bank holidays and fixed closures), extensive training and development opportunities, access to travel and childcare schemes, free entry to colleges, discounted access to sporting facilities and a wide range of other staff discounts. For more details please see: <a rel="nofollow" href="http://www.admin.ox.ac.uk/personnel/staffinfo/benefits/">www.admin.ox.ac.uk/personnel/staffinfo/benefits/</a> You will be required to upload a supporting statement (no more than two sides of A4 paper), your response to the graduate trainee question (no more than 100 words) and your CV as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Please be aware that if you go over the limit of two sides of A4 on the supporting statement and/or the word limit on the graduate trainee question your application may not be considered. Please ensure that you carefully read the ‘Recruitment process and how to apply’ section provided in the Job Description, which you can download below along with the required graduate trainee question template. The short-listing will be based on the evidence you provide in your supporting statement, your CV and the graduate trainee question. If you do not attach ALL of the required documents, your application will NOT be processed. Only applications received before 12.00 midday on Monday 27 January 2020 can be considered. Interviews are anticipated to be held in week commencing 16 March 2020. </div>

Part-time Senior Library Assistant (Sunday Supervisor: Easter Vacation)

Closes: Jan. 27, 2020, noon; salary: Grade 4: £22,417 - £25,941 p.a. (pro rata)

<div> In this role, you will oversee front-line activities in one of Oxford’s busiest lending and reference libraries at a key time of the academic year. Your tasks will include working at the issue desk, assisting readers, re-shelving returned books and answering enquiries received in the library email account. Reporting to the Reader Services Librarian, you will supervise library assistants on duty and will be responsible for opening and closing the library. This is a part-time post working 8 hours per week, 4 weeks per year during Easter vacation. You will have a demonstrable commitment to providing excellent customer service. You will also have good IT and communication skills and be able to work as part of a team. You will have previous experience of working in a library or customer service role and experience of supervising colleagues is desirable. Only applications received online by 12.00 midday on Monday 27 January 2020 can be considered. Interviews are expected to take place on Friday 14 February 2020. </div>

Collections and Instructional Materials Manager – Executive Education

Closes: Jan. 31, 2020, noon; salary: Grade 5: £25,941 - £30,942 p.a.

<div> We are seeking an enthusiastic, highly motivated and customer-focused individual for the post of Collections and Instructional Materials Manager – Executive Education to manage and deliver the broad spectrum of tasks associated with the preparation and delivery of course readings for executive education programmes, and with the provision of first-level information support to the community based at the School’s Egrove campus. The position is a non-traditional library role that focuses on the support of the Executive Education Open and Custom Programmes reading requirements involving significant work with acquiring copyright permissions and creating lists for the programs. The role will involve close cooperation with a range of key stakeholders under the supervision of the Bodleian Business Librarian. The postholder will have excellent interpersonal and team working skills, but with an ability to work equally well independently and with minimum direct supervision, while enjoying the challenge of working to tight deadlines by applying a methodical approach to the completion of tasks that require close attention to accuracy and attention to detail. Applicants should have a good standard of education, including GCSE (or equivalent) in English, strong bibliographic and word processing skills, and a solid understanding of copyright and plagiarism issues, along with a demonstrable appreciation of the importance of compliance with all regulations that apply to the use of copyrighted materials in an educational setting. This is a full-time post fixed-term for 3 years. For an informal talk about the post contact Hal Kirkwood (email: <a rel="nofollow" href="mailto:hal.kirkwood@sbs.ox.ac.uk">hal.kirkwood@sbs.ox.ac.uk</a>; tel: 01865 288882). For all other enquiries contact Recruitment Administration using the contact details below. Only applications received online by 12.00 noon on Friday 31 January 2020 can be considered. Interviews are expected to take place on Friday 14 February 2020. </div>

Part-time Retail Assistant

Closes: Feb. 5, 2020, noon; salary: Grade 2: £17,682 – £19,612 p.a. (pro rata)

<div> The Retail Operations department is responsible for generating income and profit for the Bodleian Libraries, through onsite sales in our two shops – the Old Schools Quad Shop and the Weston Library Shop – and online at: <a rel="nofollow" href="http://www.bodleianshop.co.uk">www.bodleianshop.co.uk</a>. You will work in both shops and will contribute to the ongoing success of the department with your excellent customer service and sales skills. You will provide support in all day-to-day operational tasks including customer service, opening and closing the shop and till reconciliation under the supervision of the Duty Manager. You will also process transactions, replenish stock, undertake routine house-keeping and ensure that all cash is secured according to procedures. You will have demonstrable experience of cash handling, electronic till operation and of using your selling skills in a retail environment. You will also be committed to providing a high standard of customer service and have the ability to communicate clearly with customers and colleagues and work well independently and collaboratively as part of a team. This is a permanent, part-time post working 17.5 hours per week (0.48 FTE). The working pattern is expected to be: Wednesdays 9.15am – 5.45pm; Fridays 12.00 – 3.30pm; Sundays 10.45am – 5.15pm. This role requires some lifting, carrying and moving of stock, as part of receipting deliveries and replenishing stock levels. Please also note that our working environment includes confined spaces and a basement-level stockroom. You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs will NOT be considered. Only applications received online before 12.00 midday on Wednesday 5 February 2020 can be considered. Interviews are expected to take place on Tuesday 18 February 2020. </div>

Keeper of the University Archives

Closes: Feb. 10, 2020, noon; salary: Grade 8: £41,526 - £49,553 p.a.

<div> The Bodleian Libraries is looking for a Keeper of the University of Oxford’s Archives. Are you passionate about records and archives? Do you enjoy working with colleagues to manage and use these resources effectively? Would you like to play a role in safeguarding the history of the University of Oxford for future generations? As Keeper you will provide stewardship of the University’s own records and historical archive, making these records available for administrative and research purposes, and fostering a culture of high quality records management across the University. You will be a graduate with a postgraduate qualification in archives and/or records management, or equivalent experience. You will have applied expertise in the management of records and archives, being conversant with relevant standards, processes and systems, as well as applicable ethical and legal considerations. You will be able to communicate a deep and broad curatorial knowledge of the University’s Archives, and be experienced in collaborating successfully with stakeholders. Managing a small team, you will possess excellent people and project management skills. You will care deeply about preserving the full range of University archives, from our 13th century records to our present-day email archives. You will be eager to develop your skills as required. Benefits include 38 days leave (including bank holidays and fixed closed days), training and development opportunities, access to travel and childcare schemes, free entry to colleges, discounted access to sporting facilities and a wide range of other staff discounts. For more details please see https://hr.admin.ox.ac.uk/staff-benefits . This is a permanent, full time role. The working pattern includes participation in rotas for evening and weekend duties. For full-time staff, this is currently one evening from 5pm to 7pm every three weeks and two Saturdays a year This role involves lifting, carrying and moving collections material and library records from the Bookstacks to the work areas and using kick-stools, trolleys and lifts on a regular basis. It also involves ascending a tight spiral staircase up to the Tower of the Five Orders and some lone working underground, in the Bookstacks which contain low ceilings and confined space. Owing to the nature of this post, the successful candidate will be required to undertake a Disclosure Scotland check. The possession of a criminal record will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided. You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs will not be considered. Only applications received online by 12.00 midday (GMT) on Monday 10 February 2020 can be considered. Interviews are expected to take place on Tuesday 3 March 2020. </div>

Reader Services Team Leader

Closes: Feb. 10, 2020, noon; salary: Grade 5: £25,941 - £30,942 p.a.

<div> We are looking for a Reader Services Team Leader to work in the historic Bodleian Library. The Bodleian Library contains Humanities collections in English, History, Classics, Philosophy, Theology and Reference. You will oversee the reading rooms of the Old Bodleian Library (Upper Reading Room, Lower Reading Room, Duke Humfrey’s Library, and Lower Gladstone Link), relevant operations, services and staff. You will also oversee the implementation of procedures and protocols and act as the Disability Liaison for the Old Bodleian Library. You will have experience of working in a customer-facing role in a library, strong customer service philosophy and an innovative approach to service provision. You will be able to communicate effectively and courteously with a wide range of library staff and users and have a proven ability to work independently, with good time management and organisational skills. Previous experience with Aleph and SOLO, and an informed interest in any of the subjects covered in the Bodleian Library is desirable. This is a permanent, full-time post, working 36.5 hours per week – including a weekly evening duty (currently 5.00 – 7.00pm). This role requires lifting and carrying boxes of library materials, pushing trolleys and using kick-stools in order to access some of the library’s bookshelves and to re-shelve materials. You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs will not be considered. Only applications received online by 12.00 midday on Monday 10 February 2020 can be considered. Interviews are expected to take place on Thursday 5 March 2020. </div>