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All vacancies within Bodleian Libraries

There are currently 10 vacancies within Bodleian Libraries:

Title Closes Salary
Part-time Egyptology and Ancient Near East Studies Librarian (Griffith Librarian) Oct. 18, 2017, noon Grade 7: £31,604 - £38,833 p.a. (pro rata)
Part-time Retail Assistant (variable hours; up to 5 posts) Oct. 18, 2017, noon Grade 1: £16,341 p.a. (pro rata)
Part-time Administrative and Resource Assistant Oct. 19, 2017, noon Grade 2: £16,654 - £18,777 p.a. (pro rata)
Part-time Retail Merchandising Administrator Oct. 19, 2017, noon Grade 3: £18,777 - £21,585 p.a. (pro rata)
Part-time Administrative Assistant - Education Programme Oct. 20, 2017, noon Grade 4: £21,585 - £24,983 p.a. (pro rata)
Part-time Library Assistant Oct. 26, 2017, noon Grade 2: £16,654 - £18,777 p.a.
Part-time Electronic Resources Senior Assistant Oct. 27, 2017, noon Grade 5: £24,983 - £29,799 p.a. (pro rata)
Project Accountant Oct. 30, 2017, noon Grade 7: £31,604 - £38,833 p.a.
Continuing Education Librarian Nov. 1, 2017, noon Grade 8: £39,992 - £47,722 p.a.
Assistant Communications and Marketing Officer Nov. 3, 2017, noon Grade 5: £24,983 - £29,799 p.a.

Part-time Egyptology and Ancient Near East Studies Librarian (Griffith Librarian)

Closes: Oct. 18, 2017, noon; salary: Grade 7: £31,604 - £38,833 p.a. (pro rata)

<div> <p></p><p>The Sackler Library is one of the principal research libraries of the University of Oxford and holds national and internationally important library collections. These focus on Archaeology, Classics and Ancient History, and History of Art and Architecture.</p><br> <p>We are looking for an Egyptology and Ancient Near East Studies Librarian (Griffith Librarian).</p><br> <p>This post offers a rare chance for you to develop one of the most important Egyptology and Ancient Near East Studies teaching and research collections together with services supporting world-class research in the subjects at the University of Oxford, in particular the Griffith Institute (www.griffith.ox.ac.uk/). You will work as part of a small team of subject librarians delivering high-quality reader services at the Sackler Library and as part of a wider group of Humanities librarians. You will contribute to ongoing strategic development of services and collections supporting students and researchers in areas of change such as Open Access and research data management.</p><br> <p>This post will involve some manual handling of books and book transit boxes, walking between sites and being on-call for onsite emergencies.</p><br> <p>You will have a degree in a relevant academic discipline and preferably in library/information science. You will also be able to demonstrate excellent knowledge of print and electronic sources for the academic study of Egyptology and Ancient Near East Studies. You will have outstanding communication skills and ability to work effectively and cooperatively in a small team. You will also have worked as a subject librarian in an academic library demonstrating understanding of modern scholarly communication.</p><br> <p>This is a permanent, part-time post working 18.75 hours per week (0.5 FTE). The working pattern is to be agreed. Some evening and weekend working may be required.</p><br> <p>Owing to the nature of this post, candidates will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.</p><br> <p>You will be required to upload a CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered as a substitute for a supporting statement.</p><br> <p>Only applications received online before 12.00 midday on Wednesday 18 October 2017 can be considered. Interviews are expected to take place during week commencing 30 October 2017.</p><br> <p>Please note that the University of Oxford's retirement policy has changed. With effect from 1 October 2017, all employees at Grade 8 and above have a retirement age of the 30 September before the 69th birthday. All employees at Grades 1-7 do not have a set retirement age. Further details are available here: https://www.ox.ac.uk/about/jobs/preemploymentscreening.</p> </div>

Part-time Retail Assistant (variable hours; up to 5 posts)

Closes: Oct. 18, 2017, noon; salary: Grade 1: £16,341 p.a. (pro rata)

<div> <p></p><p>The Retail Operations department is responsible for generating income and profit for the Bodleian Libraries, through on-site sales in our two shops &#8211; the Old Schools Quad Shop and the Weston Library Shop &#8211; and online at www.bodleianshop.co.uk.</p><br> <p>We are looking for enthusiastic individuals with experience of collaborative working to join our small retail team. You will contribute to the ongoing success of the department with your excellent customer service and selling skills. You will provide support in all day-to-day operational tasks including customer service, processing transactions, stock replenishment and routine house-keeping, and you will have demonstrable experience of cash handling, till operation and using your selling skills in a retail environment.</p><br> <p>Some lifting, carrying and moving of stock is required as part of replenishing stock level. Please note our working environment includes confined spaces and a basement-level stockroom.</p><br> <p>We are offering up to five permanent, variable hours posts. It is anticipated that the working hours could be around 5 hours per week on average, covering weekdays and/or weekend duties as required.</p><br> <p>You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CV&#8217;s will NOT be considered.</p><br> <p>Only applications received online before 12.00 midday on Wednesday 18 October 2017 can be considered. Interviews are expected to take place in week commencing 23 October 2017.</p> </div>

Part-time Administrative and Resource Assistant

Closes: Oct. 19, 2017, noon; salary: Grade 2: £16,654 - £18,777 p.a. (pro rata)

<div> <p></p><p>ARACU is based within the new Research and Learning Support section of Academic Library Services, Bodleian Libraries. The Research and Learning Support team provide a range of cross-divisional services which include the Bodleian Admissions Office, User Education, Reprographic Services, Inter Library Loans, and other document supply activities such as Scan on Demand. The ethos of the Department is &#8216;user-focused&#8217;, with an unswerving commitment to the continual improvement of services to readers.</p><br> <p>The purpose of ARACU is to ensure that print-disabled students receive their reading materials in their chosen format with the highest possible quality and in a timely manner.</p><br> <p>As an Administrative and Resource Assistant, you will assist in the processing and accurate record keeping of alternative formats for disabled students. Your primary duties will include scanning, converting and editing library materials, searching library catalogues for alternative formats and record keeping in Excel spreadsheets.</p><br> <p>You will have experience of using spreadsheet packages (e.g. MS Excel) and internet browsers, a willingness to learn, be able to liaise well in a small team and demonstrate care and attention to detail.</p><br> <p>This is a permanent, part-time role working 12 hours per week (0.33 FTE), preferably on Wednesdays and Fridays but there is some flexibility.</p><br> <p>You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the further particulars, and explain how you meet each one. CVs will NOT form part of the selection process.</p><br> <p>Only applications received online before 12.00 midday on Thursday 19 October 2017 can be considered. Interviews are expected to take place on Thursday 2 November 2017.</p> </div>

Part-time Retail Merchandising Administrator

Closes: Oct. 19, 2017, noon; salary: Grade 3: £18,777 - £21,585 p.a. (pro rata)

<div> <p></p><p>The Retail Operations department is responsible for generating income and profit for the Bodleian Libraries, through on-site sales in our two shops and online at bodleianshop.co.uk.</p><br> <p>We are looking for an enthusiastic individual with experience of collaborative working to join our small retail team. You will provide support to the Retail Operations Manager in all aspects of stock management, including placing orders, liaising with suppliers and assisting with invoice reconciliation.</p><br> <p>You will contribute to the ongoing success of the department with your ability to multi-task and work with accuracy and meticulous attention to detail in a busy retail office. You will also have demonstrable experience of using a retail EPOS system, MS Excel and providing the highest standards of customer service, ideally in a shop floor role.</p><br> <p>Some lifting, carrying and moving of stock may be required, and please note our working environment includes confined spaces and a basement-level stockroom.</p><br> <p>This role is permanent and part-time, working 14 hours per week (0.38 FTE), on Thursdays and Fridays 9.00am &#8211; 5.00pm.</p><br> <p>Owing to the nature of this post, the successful candidate will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.</p><br> <p>You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs will not form part of the selection process.</p><br> <p>Only applications received online before 12.00 midday on Thursday 19 October 2017 can be considered. Interviews are expected to take place on Friday 27 October 2017.</p> </div>

Part-time Administrative Assistant - Education Programme

Closes: Oct. 20, 2017, noon; salary: Grade 4: £21,585 - £24,983 p.a. (pro rata)

<div> <p></p><p>PLEASE NOTE THAT THE CLOSING DATE FOR THIS VACANCY HAS BEEN EXTENDED.</p><br> <p>The Weston Library, the Bodleian's library for Special Collections, is the latest development of the Bodleian Libraries to enable it to offer first-class facilities for access to and care of Oxford University&#8217;s extensive Special Collections. The Special Collections Team is looking for a part-time Administrative Assistant to support the project to develop an Education Programme for the Bodleian Libraries.</p><br> <p>You will support an initiative to deliver a programme of educational events and activities aimed at schools and at new audiences who do not currently make use of the Library as a learning space. In addition, you will provide administrative support to the Education Officer, who manages and coordinates the Education Programme from within the Bodleian Libraries Department of Special Collections.</p><br> <p>You will also respond to visit enquiries, manage the contacts list for potential users of the Education programme, and support public events and visits to the Libraries by schools and community groups. You will use the University's accounting platform to manage orders and payments, liaise with external facilitators and volunteers who help to deliver the programme, and ensure that Health and Safety and Safeguarding procedures are up-to-date.</p><br> <p>This is a fixed-term post to April 2020, and is part-time (15 hours per week/0.41 FTE). The pattern is negotiable but must include hours worked on at least 3 weekdays.</p><br> <p>You will have experience of purchasing and ordering, excellent organisational skills and the ability to manage your own time and workload, and to communicate priorities within the organisation. You will have proficiency in the use of Microsoft Office software packages.</p><br> <p>Owing to the nature of this post, the successful candidate will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and the information provided.</p><br> <p>You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CV&#8217;s will NOT be considered.</p><br> <p>Only applications received online before 12.00 midday on Friday 20 October 2017 can be considered. Interviews are expected to take place week commencing 30 October 2017.</p> </div>

Part-time Library Assistant

Closes: Oct. 26, 2017, noon; salary: Grade 2: £16,654 - £18,777 p.a.

<div> <p></p><p>Bodleian Healthcare Libraries is looking for a customer focussed person to join our friendly team as a Part-time Library Assistant (14 hours 40 per week). This is a fixed-term post until 31 May 2018. Your main duty will be to staff the Libraries Reception and Help desk.</p><br> <p>The hours are likely to be: Monday: 10.00am - 1.10pm; Tuesday: 9.30am - 1.00pm; Thursday and Friday:1.00pm - 5.00pm.</p><br> <p>Tasks include: welcoming readers; processing loans, reservations and registrations; helping with basic IT queries, and dealing with inter library loan queries.</p><br> <p>The post will be based at the Cairns Library, John Radcliffe Hospital, with duties at the other Bodleian Health Care Libraries sites as required.</p><br> <p>You will have customer service experience, excellent communication, computer and numeracy skills. The ability to work as part of a team and independently is essential.</p><br> <p>The closing date for applications is 12.00 noon on 26 October 2017. Interviews will be held on 10 November 2017.</p> </div>

Part-time Electronic Resources Senior Assistant

Closes: Oct. 27, 2017, noon; salary: Grade 5: £24,983 - £29,799 p.a. (pro rata)

<div> <p></p><p>Collections and Resource Description (C&amp;RD) at the Bodleian Libraries is comprised of Acquisitions Services (including Electronic Resources), Legal Deposit Operations, and Resource Description. We are looking for an Electronic Resources Senior Assistant for this important post which provides support across the University.</p><br> <p>You will contribute to the overall management of electronic resources by ensuring the smooth running of e-journals and database systems, through direct liaison with publishers, suppliers and system providers and the management of the electronic resources helpdesk.</p><br> <p>You will have strong technical skills and knowledge in computing, including a good understanding of CSS and HTML, excellent spreadsheet skills, especially in Excel, and the ability to compile and analyse statistics. You will also have advanced knowledge of journal publishing and publishers, along with an ability to communicate effectively with staff and students within the University of Oxford as well as publishers and suppliers worldwide.</p><br> <p>This is a permanent part-time post, working 14.6 hours per week (0.4 FTE), ideally on Mondays and Fridays.</p><br> <p>You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs will not be considered.</p><br> <p>Only applications received online by 12.00 midday on Friday 27 October 2017 can be considered. Interviews are expected to take place on Wednesday 8 November 2017.</p> </div>

Project Accountant

Closes: Oct. 30, 2017, noon; salary: Grade 7: £31,604 - £38,833 p.a.

<div> <p></p><p>The Bodleian Libraries are seeking a full-time Project Accountant to join the busy Accounts team at their base in Central Oxford.</p><br> <p>As Project Accountant, you will be responsible for the financial processes of all the research, non-research and Departmental projects currently undertaken by the Bodleian Libraries. Sources of funding are wide-ranging from research organisations to philanthropic donations and trust funds; currently we have in excess of 50 donations and 80 trust funds, which require separate monitoring. You will work closely with colleagues within the Libraries to prepare funding bids, closely monitor expenditure and produce reports, both narrative and financial, to colleagues and funders.</p><br> <p>You will hold an accounting qualification such as ACA, CIPFA, ACCA, or CIMA, although applications from part-qualified accountants with relevant financial experience will be considered. Excellent numeracy, IT and communication skills are essential requirements as is attention to detail.</p><br> <p>Owing to the nature of this post, the successful candidate will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.</p><br> <p>You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the further particulars, and explain how you meet each one. CVs will not form part of the selection process or be accepted as a substitute for a supporting statement.</p><br> <p>Only applications received online by 12.00 midday on Monday 30 October 2017 can be considered. Interviews are expected to take place week commencing 6 November 2017 or 13 November 2017.</p><br> <p>Please note that the University of Oxford's retirement policy has changed. With effect from 1 October 2017, all employees at Grade 8 and above have a retirement age of the 30 September before the 69th birthday. All employees at Grades 1-7 do not have a set retirement age. Further details are available here: https://www.ox.ac.uk/about/jobs/preemploymentscreening.</p> </div>

Continuing Education Librarian

Closes: Nov. 1, 2017, noon; salary: Grade 8: £39,992 - £47,722 p.a.

<div> <p></p><p>Are you interested in managing a small friendly library? Would you like to use your liaison skills to develop excellent library services for lifelong learners? Are you keen to explore digital technologies to teach information literacy effectively? If so, and if you have a degree or qualification in librarianship or information science we would like to hear from you!</p><br> <p>You will provide a high quality, innovative library service to support the Department for Continuing Education. You will lead a team of eight staff (3.42FTE) to support the teaching of the Department. Students vary from members of the public attending weekly classes to those studying for DPhil research degrees. You will support a wide range of students attending regular classes in Oxford as well as those studying mainly by online/distance learning. You will therefore need to have excellent customer service and digital literacy skills - be patient and clear when dealing face to face with individual mature students whilst also utilising creative methods of library support for online and distance learners.</p><br> <p>You will be responsible for managing and developing all aspects of the library service including the collections, reader services, information literacy, budgets, library staff and the library spaces (which are embedded within the Department).</p><br> <p>Please note that some flexibility in working hours will be necessary in order to provide library services when required. This can include staffing the library and providing tours at weekends for summer schools, and providing evening and weekend induction events during September and October.</p><br> <p>Owing to the nature of this post, candidates will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.</p><br> <p>You will be required to write a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the further particulars, and explain how you meet each one.</p><br> <p>For an informal discussion about the role please contact: <a rel="nofollow" href="mailto:susan.pemberton@bodleian.ox.ac.uk">susan.pemberton@bodleian.ox.ac.uk</a>.</p><br> <p>For enquiries on the application process please use the email address below.</p><br> <p>Only applications received online before 12.00 midday on Wednesday 1 November 2017 can be considered. Interviews are expected to take place on Tuesday 14 November 2017.</p><br> <p>Please note that the University of Oxford's retirement policy is changing. With effect from October 1 2017, all employees at Grade 8 and above will have a retirement age of 68, and all employees at Grades 6 and 7 will no longer have a set retirement age. Further details are available at: www.ox.ac.uk/about/jobs/preemploymentscreening.</p> </div>

Assistant Communications and Marketing Officer

Closes: Nov. 3, 2017, noon; salary: Grade 5: £24,983 - £29,799 p.a.

<div> <p></p><p>THIS POST MAY ALSO BE OFFERED AS A SECONDMENT OPPORTUNITY.</p><br> <p>The Communications Department is responsible for developing and implementing a comprehensive communications and PR strategy for the Bodleian Libraries. We are looking for a highly motivated Assistant Marketing and Communications Officer with excellent interpersonal skills and a proven ability to support marketing and communications activity and the Bodleian&#8217;s Communications team more broadly.</p><br> <p>You will be responsible for co-ordinating and planning internal and external communications activity including press and content development, and co-ordinating the marketing of the Libraries, its services and public programme to audiences &#8211; both readers and visitors &#8211; through print and digital marketing. You will also be responsible for providing project and administrative support to the team which includes managing distribution of materials, to invoicing/managing Oracle financial systems.</p><br> <p>You will have a proactive approach and be organised, with the ability to successfully manage a varied workload. Excellent written and verbal communication skills and experience delivering communications activity for a range of audiences is essential, as is experience using a range of IT packages.</p><br> <p>You will report directly to the Head of Communications supporting their work, but will also work closely with the Communications team, the PR and Communications Manager and the Marketing Officer.</p><br> <p>This is an opportunity to join a creative, dynamic and award-winning team at an exciting time as we develop a number of digital, marketing and press initiatives and also lead activity to support the Bodleian&#8217;s upcoming summer 2018 exhibition, Tolkien: Maker of Middle-earth.</p><br> <p>This is a full-time fixed-term post until 24 August 2018, covering a period of secondment.</p><br> <p>Please discuss secondments with your line manager in the first instance, as you must have their agreement that you can be released for a secondment before you submit an application.</p><br> <p>Owing to the nature of this post, the successful candidate will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.</p><br> <p>You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs will not be considered.</p><br> <p>Only applications received online by 12.00 midday on Friday 3 November 2017 can be considered. Interviews are expected to take place on Monday 20 November 2017.</p> </div>