All vacancies within Bodleian Libraries

There are currently 6 vacancies within Bodleian Libraries:

Title	Closes	Salary
Part-time Administrative Assistant	June 26, 2019, noon	Grade 3: £19,202 - £22,017 p.a. (pro rata)
Part-Time Retail Assistant (variable hours; 2 posts)	June 28, 2019, noon	Grade 2: £17,079 - £19,202 p.a. (pro rata)
Part-time Retail Assistant	June 28, 2019, noon	Grade 2: £17,079 - £19,202 p.a. (pro rata)
Events Coordinator	July 8, 2019, noon	Grade 4: £22,017 - £25,482 p.a.
Graduate Library Trainee - Rare Books	July 8, 2019, noon	Grade 2: £17,408 p.a.
Software Engineer (Digital Operations)	Aug. 2, 2019, noon	Grade 7: £32,236 – £39,609 with a discretionary range to £43,267 p.a.

Part-time Administrative Assistant

Closes: June 26, 2019, noon; salary: Grade 3: £19,202 - £22,017 p.a. (pro rata)

<div> THIS VACANCY IS FOR INTERNAL APPLICANTS ONLY Are you keen to develop your administrative skills and would you like to gain experience providing administrative support for a group of busy Bodleian Libraries? If you possess excellent organisational and communication skills and can demonstrate the ability to work effectively and proactively as part of a team, then we would like to hear from you. As part of the Social Sciences Group Administration Team you will carry out work which includes: maintaining personnel and financial records; assisting with recruitment; ordering stationery and other supplies; and dealing with a wide range of enquiries. You will be someone who can interact well with colleagues, applicants and others. Competency in using Microsoft Word, Excel, databases and email, and a proven ability to become proficient in new software packages are essential, as are a willingness to learn and the ability to respect confidentiality. Experience of Core (HR Information System) and Oracle Financials is desirable, as is experience of recruitment and financial administration. Working hours are 33.25 hours per week with an 8.30 start on Mondays or Tuesdays. You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the further particulars, and explain how you meet each one. Please ensure that you carefully read the ‘How to Apply’ section provided in the Job Description. CVs will NOT be considered. Only applications received before 12.00 midday on Wednesday 26 June 2019 can be considered. Interviews are likely to take place week commencing 8 July 2019. </div>

Part-Time Retail Assistant (variable hours; 2 posts)

Closes: June 28, 2019, noon; salary: Grade 2: £17,079 - £19,202 p.a. (pro rata)

<div> The Retail Operations department is responsible for generating income and profit for the Bodleian Libraries, through on-site sales in our two shops - the Old Schools Quad Shop and the Weston Library Shop - and online at www.bodleianshop.co.uk. You will work in both shops and will contribute to the ongoing success of the department with your excellent customer service and sales skills. You will provide support in all day-to-day operational tasks including customer service, opening and closing the shop and till reconciliation under the supervision of the Duty Manager. You will also process transactions, replenish stock, undertake routine house-keeping and ensure that all cash is secured according to procedures. You will have demonstrable experience of cash handling, electronic till operation and of using your selling skills in a retail environment. You will also be committed to providing a high standard of customer service and have the ability to communicate clearly with customers and colleagues and work well independently and collaboratively as part of a team. These posts are fixed-term for 12 months and are offered on a variable hours (paid as claimed) basis. It is anticipated that you will work approximately 10 days per year. This role requires some lifting, carrying and moving of stock, as part of receipting deliveries and replenishing stock levels. Please also note that our working environment includes confined spaces and a basement-level stockroom. You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs will NOT be considered. Only applications received online before 12.00 midday on Friday 28 June 2019 can be considered. Interviews are expected to take place on Thursday 19 July 2019. </div>

Part-time Retail Assistant

Closes: June 28, 2019, noon; salary: Grade 2: £17,079 - £19,202 p.a. (pro rata)

<div> The Retail Operations department is responsible for generating income and profit for the Bodleian Libraries, through on-site sales in our two shops - the Old Schools Quad Shop and the Weston Library Shop - and online at www.bodleianshop.co.uk. You will work in both shops and will contribute to the ongoing success of the department with your excellent customer service and sales skills. You will provide support in all day-to-day operational tasks including customer service, opening and closing the shop and till reconciliation under the supervision of the Duty Manager. You will also process transactions, replenish stock, undertake routine house-keeping and ensure that all cash is secured according to procedures. You will have demonstrable experience of cash handling, electronic till operation and of using your selling skills in a retail environment. You will also be committed to providing a high standard of customer service and have the ability to communicate clearly with customers and colleagues and work well independently and collaboratively as part of a team. This is a permanent, part-time post working 17.5 hours per week (0.48 FTE). The working pattern is expected to be Wednesdays 9.15am - 5.45pm, Fridays 12 - 3.30pm and Sundays 10.45am - 5.15pm. This role requires some lifting, carrying and moving of stock, as part of receipting deliveries and replenishing stock levels. Please also note that our working environment includes confined spaces and a basement-level stockroom. You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs will NOT be considered. Only applications received online before 12.00 midday on Friday 28 June 2019 can be considered. Interviews are expected to take place on Thursday 19 July 2019. </div>

Events Coordinator

Closes: July 8, 2019, noon; salary: Grade 4: £22,017 - £25,482 p.a.

<div> An exciting opportunity has arisen at the Bodleian Libraries for an Events Coordinator to coordinate various events ranging from exhibition openings, award ceremonies, fundraising dinners and public engagement events, to the annual staff party and Christmas Carol concert. You will work closely with the Events Manager on some events and more independently on others, coordinating all aspects of the event including logistics, caterers and other suppliers, event formats, running orders, guest lists. You will work with the communications team on the production of materials for events, and liaise with the Front of House Manager regarding booking staff to cover events. Attending relevant events, you will brief the Event Supervisor, coordinate event staff, ensure the correct set-up and resolve any issues that arise. This role requires helping the team to move tables, chairs and other event equipment in order to set-up and dismantle events. You will have previous experience of coordinating events where attention to detail is paramount, and will have the ability to use independent judgement to think through and resolve operational issues. You will also have exceptional interpersonal and communication skills and excellent organisational skills with the ability to multi-task and to prioritise workloads. You will be able to maintain a calm, polite and professional manner when dealing with demanding situations, and be hard working and proactive in order to get tasks completed. This is a full-time permanent position and will involve some evening and weekend working. You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Only applications received by 12.00 midday on Monday 8 July 2019 can be considered. Interviews are expected to take place on Wednesday 17 July 2019. </div>

Graduate Library Trainee - Rare Books

Closes: July 8, 2019, noon; salary: Grade 2: £17,408 p.a.

<div> For the first step in your career in Rare Books Oxford’s 1 year full-time traineeship provides an excellent launch-pad for subsequent postgraduate qualifications and a professional career. Commencing in September 2019 this post is based within the Rare Books and Printed Ephemera Section (Department of Special Collections) and offers an opportunity to work with the rare and early print collections of the Bodleian Libraries. Trainees at Oxford benefit from on-the-job training, professional and social support, and a varied programme of weekly training events (talks, workshops, library visits, IT training) operated under the SCONUL Code of Practice. The trainee will play an integral part in the smooth running of the Weston Library and will be expected to undertake evening and Saturday duties as part of the departmental rota. Posts are aimed at graduates (of all ages) with good IT skills, a flexible and customer-orientated approach, and a desire to progress to a postgraduate qualification in librarianship and/or the history of the book. Applications are welcomed from graduates in any discipline, however, we are particularly keen to hear from applicants with an interest in early and rare books, printed ephemera, printing history and/or the book trade. This post has been made possible by the generous support of Bernard Quaritich Ltd., London. Please do not apply if you already have an undergraduate or postgraduate degree related to Librarianship, Information Management or the History of the Book, or if you have already completed a Library Traineeship. This role will not attract sufficient points to obtain a sponsored Tier 2 visa under the points based immigration system. However, applications are welcome from candidates who don’t currently have the right to work in the UK, but who would be eligible to obtain a visa via another route. Benefits include 38 days leave (including bank holidays and fixed closures), extensive training and development opportunities, access to travel and childcare schemes, free entry to colleges, discounted access to sporting facilities and a wide range of other staff discounts. For more details please see www.admin.ox.ac.uk/personnel/staffinfo/benefits/ You will be required to upload a supporting statement (no more than 2 sides of A4 paper), your response to the graduate trainee question (no more than 100 words) and your CV as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Please be aware that if you go over the limit of 2 sides of A4 on the supporting statement and/or the word limit on the graduate trainee question your application may not be considered. Please ensure that you carefully read the ‘recruitment process and how to apply’ section provided in the job description, which you can download below along with the required graduate trainee question template. The short-listing will be based on the evidence you provide in your supporting statement, your CV and the graduate trainee question. If you do not attach ALL of the required documents, your application will NOT be processed. Only applications received online before 12.00 midday on Monday 8 July 2019 can be considered. Interviews are anticipated to be held on Tuesday 30 July 2019. </div>

Software Engineer (Digital Operations)

Closes: Aug. 2, 2019, noon; salary: Grade 7: £32,236 – £39,609 with a discretionary range to £43,267 p.a.

<div> Bodleian Digital Library Systems and Services (BDLSS) seek a flexible and experienced Software Engineers who would like to take advantage of the varied and often unique digital opportunities that the Bodleian Libraries can offer. The role will be based in the Operations/Service Delivery team where some of the University of Oxford’s core and most widely used systems are maintained and constantly moving forward in order to strive towards the best possible user experience for users. These systems support Library services that are delivered across the whole collegiate institution, fronted by nearly 100 physical libraries, but that also reach out digitally to more than 200 countries worldwide. The role will also involve working closely with the department’s development teams, focused on digital research, digital humanities and open scholarship, in order to learn quickly about standardised approaches and toolsets used to deliver project work and new services within the department. This is essential in order to build knowledge and capabilities around new and developing services that will move in the near future into their ‘operational’ phase. You will be expected to work on a variety of projects and to take a flexible and adaptable approach to the portfolio of work. You will have an undergraduate degree in a computer science field, or equivalent professional experience, having significant experience in application development using object-oriented programming languages, proven documentation skills, and an understanding of requirements analysis and software solution design. Alongside this the drive towards UX and user centric service development requires skills and experience in front-end development, working with our UX designer and comms team to unify and enhance the user experience across our broad portfolio. Experience with the Python programming language and in automated testing and continuous integration testing are desirable. You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the further particulars, and explain how you meet each one. Only applications received online before 12.00 midday on Friday 2 August 2019 can be considered. Interviews are expected to take place week commencing 12 August 2019. </div>