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All vacancies within Bodleian Libraries

There are currently 8 vacancies within Bodleian Libraries:

Title Closes Salary
Part-time Library Assistant Aug. 21, 2017, noon Grade 2: £16,289 - £18,412 p.a. (pro rata)
Project Archivist Aug. 24, 2017, noon Grade 7: £31,076 - £38,183 p.a.
Part-time Retail Assistant (x2) Aug. 25, 2017, noon Grade 1: £16,039 p.a. (pro rata)
Part-time Evening and Weekend Duty Officer Aug. 30, 2017, noon Grade 6: £27,629 - £32,958 p.a. (pro rata)
Digital Project Manager (2 posts) Sept. 1, 2017, noon Grade 8: £39,324 – £46,924 p.a.
Software Engineer (XML-based Technologies) Sept. 1, 2017, noon Grade 7: £31,076 - £38,183 p.a.
Bodleian Business Librarian Sept. 6, 2017, noon Competitive Salary
Exhibitions Assistant Sept. 7, 2017, noon Grade 4: £21,220 – £24,565 p.a.

Part-time Library Assistant

Closes: Aug. 21, 2017, noon; salary: Grade 2: £16,289 - £18,412 p.a. (pro rata)

<div> <p></p><p>Based within the Reader Services Team at the Bodleian Social Science Library, you will perform a range of essential front-line tasks in one of Oxford's busiest lending and reference libraries. Key tasks will include assisting readers at the issue-desk with a range of enquiries, creating online reading-lists, and re-shelving returned books. You will have a demonstrable commitment to providing excellent customer service. You will have good IT and communication skills, and be able to work as part of a team. Previous experience of working in a library or customer service environment is desirable.</p><br> <p>This is a permanent, term-time, part-time role for 8 hours per week on Sundays during term.</p><br> <p>This post is part of a pilot scheme testing a new 'Supporting Evidence Form' in place of the more usual 'supporting statement'. You MUST submit a completed Supporting Evidence Form in order for your application to be processed. Covering letters, supporting statements and CVs will not form part of the selection process. Please ensure that you carefully read the 'How to Apply' section provided in the Job Description, which you can download below along with the required Supporting Evidence Form.</p><br> <p>The closing date for applications is 12.00 noon on 21 August 2017.</p> </div>

Project Archivist

Closes: Aug. 24, 2017, noon; salary: Grade 7: £31,076 - £38,183 p.a.

<div> <p></p><p>We are looking for a qualified archivist with a passion for making collections accessible. Based at the recently refurbished Weston Library in central Oxford, you will join a large team of archivists, archives assistant and volunteers in the Bodleian&#8217;s Special Collections department. Working largely independently, you will undertake a series of cataloguing projects according to 'more product less process' principles, produce project plans and project costings and take responsibility for the day-to-day care and security of the collections. You will also encourage use and awareness of the collections through various means including seminars, events, blogging etc. and present collections and projects to senior university officers and visiting VIPs as required.</p><br> <p>With an appropriate degree and a professionally recognised postgraduate qualification in archives management, you will be conversant with standards and professional issues relevant to 20th and 21st century archives. You will be a strong communicator, highly organized, and show good judgment in the planning and execution of cataloguing and scoping projects. You will also enjoy working with a range of archives, adapting to different subject matter as required. Experience of working with born-digital archive materials is desirable.</p><br> <p>This is a full-time, fixed-term position for 19 months. Please note you will also be required to participate in rotas for evenings and weekend duties, currently one evening from 5.00 to 7.00pm every three weeks; and also two Saturdays a year.</p><br> <p>Owing to the nature of this post the successful candidate will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.</p><br> <p>This post is part of a pilot scheme testing a new Supporting Evidence Form in place of the more usual &#8216;supporting statement&#8217;. You MUST submit a completed Supporting Evidence Form in order for your application to be processed. Covering letters, supporting statements and CVs will NOT form part of the selection process. Please ensure that you carefully read the How to Apply section provided in the Job Description, which you can download below along with the required Supporting Evidence Form.</p><br> <p>Only applications received online before 12.00 midday on Thursday 24 August 2017 can be considered. Interviews are expected to take place on Thursday 7 September or Friday 8 September 2017.</p><br> <p>Please note that the University of Oxford's retirement policy is changing. With effect from October 1 2017, all employees at Grade 8 and above will have a retirement age of 68, and all employees at Grades 6 and 7 will no longer have a set retirement age. Further details are available here: https://www.ox.ac.uk/about/jobs/preemploymentscreening</p> </div>

Part-time Retail Assistant (x2)

Closes: Aug. 25, 2017, noon; salary: Grade 1: £16,039 p.a. (pro rata)

<div> <p></p><p>PLEASE NOTE, A SECOND POST HAS NOW BECOME AVAILABLE.</p><br> <p>The Retail Operations department is responsible for generating income and profit for the Bodleian Libraries, through on-site sales in our two shops &#8211; the Old Schools Quad Shop and the Weston Library Shop &#8211; and online at www.bodleianshop.co.uk.</p><br> <p>We are looking for an enthusiastic individual with experience of collaborative working to join our small retail team. You will contribute to the ongoing success of the department with your excellent customer service and selling skills. You will provide support in all day-to-day operational tasks including customer service, processing transactions, stock replenishment and routine house-keeping, and you will have demonstrable experience of cash handling, till operation and using your selling skills in a retail environment.</p><br> <p>Some lifting, carrying and moving of stock is required as part of replenishing stock level. Please note our working environment includes confined spaces and a basement-level stockroom.</p><br> <p>There are two permanent, part-time posts available;</p><br> <p>POST 1: working 13.75 hours per week (0.38 FTE), over a fortnightly rota, as follows:</p><br> <p>Week 1: Monday, Tuesday and Thursday 12.00pm - 3.00pm and Sunday 10.45am - 5.45pm.<br> <br>Week 2: Monday, Tuesday, Wednesday and Thursday 12.00pm - 3.00pm.</p><br> <p>POST 2: working 19.75 hours per week (0.54 FTE), over a fortnightly rota, as follows:</p><br> <p>Week 1: Monday, Thursday and Friday 9.15am - 5.45pm.<br> <br>Week 2: Monday 9.15am - 5.45pm, Friday 12.00pm - 3.00pm and Sunday 10.45am - 5.15pm.</p><br> <p>You are required to submit a supporting evidence form as part of your online application. This post is part of a pilot scheme testing a new Supporting Evidence form in place of the more usual &#8216;supporting statement&#8217;. Please ensure that you carefully read the How to Apply section provided in the Job Description, which you can download below along with the required Supporting Evidence form. CVs will not form part of the selection process or be accepted as a substitute for a supporting evidence form.</p><br> <p>Only applications received online before 12.00 midday on Friday 25 August 2017 can be considered. Interviews are expected to take place on Thursday 7 September 2017.</p> </div>

Part-time Evening and Weekend Duty Officer

Closes: Aug. 30, 2017, noon; salary: Grade 6: £27,629 - £32,958 p.a. (pro rata)

<div> <p></p><p>The Bodleian Libraries is seeking to appoint a part-time Evening and Weekend Duty Officer to join the Reader Services Department based in the Bodleian Library, central Oxford, to run and supervise library services, staff and premises outside core weekday hours &#8211; on Monday evenings and alternate Saturdays. Reader Services provides information services to a wide range of readers and enquirers in the iconic and high profile Old Bodleian Library and Radcliffe Camera, including the History Faculty Library.</p><br> <p>In this role you will combine significant elements of three service areas: reader services, facilities management and security. You will manage the library staff on duty and assist readers in their use of the Library. You will be responsible for the staff and visitors to these buildings, their safe use of the spaces and respond appropriately to any emergency situation such as a fire alarm.</p><br> <p>You will have experience in a library or similar environment and a proven track record in providing excellent customer service. Alongside experience of supervising a team, you will possess excellent communication skills, display leadership qualities and be able to prioritise and take the initiative in leading staff through a challenging situation.</p><br> <p>This is a permanent part-time post. The working pattern is anticipated to be as follows:</p><br> <p>8.75 hours per week (0.23 of full-time weekly hours), 24 weeks per year during term-time AND<br> <br>5.75 hours per week (0.15 of full-time weekly hours), 28 weeks per year during vacation time</p><br> <p>To be worked on the following days or as agreed:</p><br> <p>Monday evenings: Term-time: 4.45pm &#8211; 10.15pm; Vacation time: 4.45pm &#8211; 7.15pm AND<br> <br>Fortnightly Saturdays throughout the year: 9.45am &#8211; 4.15pm</p><br> <p>In addition the postholder may be asked to help cover leave and sickness absence of the other Duty Officers working Tuesday, Wednesday, Thursday and Friday evenings, Saturdays and Sundays.</p><br> <p>Owing to the nature of this post, the successful candidate will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.</p><br> <p>This post is part of a pilot scheme testing a new Supporting Evidence Form in place of the more usual &#8216;supporting statement&#8217;. You MUST submit a completed Supporting Evidence Form in order for your application to be processed. Covering letters, supporting statements and CVs will NOT form part of the selection process. Please ensure that you carefully read the How to Apply section provided in the Job Description, which you can download below along with the required Supporting Evidence Form. Please also include your full employment/voluntary placement history on your online application form.</p><br> <p>Only applications received online by 12.00 midday on Wednesday 30 August 2017 can be considered. Interviews are expected to take place on Wednesday 27 September 2017.</p><br> <p>Please note that the University of Oxford's retirement policy is changing. With effect from October 1 2017, all employees at Grade 8 and above will have a retirement age of 68, and all employees at Grades 6 and 7 will no longer have a set retirement age. Further details are available here: https://www.ox.ac.uk/about/jobs/preemploymentscreening</p> </div>

Digital Project Manager (2 posts)

Closes: Sept. 1, 2017, noon; salary: Grade 8: £39,324 – £46,924 p.a.

<div> <p></p><p>The Bodleian Digital Library Systems and Services (BDLSS) provide digital services for the students, researchers and staff of the University of Oxford. We are seeking two experienced digital project managers to manage a varied portfolio of projects led by BDLSS. Based in the BDLSS Digital Research team, the digital project managers will work with senior managers, librarians, researchers and software engineers to deliver key projects in support of research, teaching and learning at the University of Oxford. Current projects include ORA 4, an initiative to scope and build the next generation open access repository on the foundation of the Oxford Research Archive (ORA) and the William Henry Fox Talbot Catalogue Raisonne, an online database of early photography.</p><br> <p>This is an exciting opportunity to join a fast-moving digital projects team and, as a Digital Project Manager, you will contribute to a variety of future initiatives, including projects focused on digitisation, metadata management and consolidation, International Image Interoperability Framework (IIIF) development, Linked Open Data, search engine optimisation and innovative approaches to search and discovery of digital resources. You will be expected to work in collaboration with colleagues in the Gardens, Libraries, and Museums (GLAM) division to explore cross-institutional opportunities for digital project delivery.</p><br> <p>You will be responsible for the delivery of assigned projects through all stages of the project lifecycle, from initiation through to delivery into steady state operations and within allocated project budgets; line and/or task-managing small project teams and providing talks, papers and presentations on the project outcomes internally and externally (as required).</p><br> <p>You will have a degree in a relevant discipline or equivalent along with technical skills and experience in a relevant field and experience of task management of technical staff. Proven project and people management experience, sound financial management, a collaborative approach to project delivery and a confidence engaging with colleagues at all levels across the University are also essential. Previous line management experience is desirable.</p><br> <p>This post is part of a pilot scheme testing a new Supporting Evidence Form in place of the more usual &#8216;supporting statement&#8217;. You MUST submit a completed Supporting Evidence Form and a copy of your CV in order for your application to be processed. Please ensure that you carefully read the How to Apply section provided in the Job Description, which you can download below along with the required Supporting Evidence Form.</p><br> <p>Only applications received online before 12.00 midday on Friday 1 September 2017 can be considered. Interviews are expected to take place week commencing 18 September 2017.</p><br> <p>Please note that the University of Oxford's retirement policy is changing. With effect from October 1 2017, all employees at Grade 8 and above will have a retirement age of 68, and all employees at Grades 6 and 7 will no longer have a set retirement age. Further details are available here: https://www.ox.ac.uk/about/jobs/preemploymentscreening</p> </div>

Software Engineer (XML-based Technologies)

Closes: Sept. 1, 2017, noon; salary: Grade 7: £31,076 - £38,183 p.a.

<div> <p></p><p>The Bodleian Digital Library Systems and Services (BDLSS) at the Bodleian Libraries provide digital services for the students, researchers and staff of the University of Oxford.</p><br> <p>We are now seeking a talented XML-focused Software Engineer to work on a varied portfolio of projects led by BDLSS. Based in the BDLSS Digital Research team, you will work with a team of developers, project managers, and archivists on a number of key projects to enhance access and discoverability for the Bodleian's world-class special collections. You will initially focus on developing and implementing new technical solutions for post-medieval archival materials and will participate in the scoping and planning of future work in this area.</p><br> <p>Your role will include developing and helping maintain the Bodleian&#8217;s growing collections of archives and manuscripts metadata, especially its XML-based catalogues, migrating XML-based catalogue records into new tools and contributing to establishing cataloguing workflows. You will also participate in related user and development communities and in training staff and act as a resource for technical questions and forward planning.</p><br> <p>You will also have the opportunity to contribute to a variety of future initiatives, including projects focused on metadata management and consolidation, Linked Open Data, and innovative approaches to search and discovery of digital resources.</p><br> <p>You will have a degree in a relevant technical field, or equivalent experience with structured text processing. You will also have a strong background in XML technologies, a collaborative approach to technical development, and an interest in and commitment to making the Bodleian's collections more widely available to students, researchers and the general public. A background in Digital Humanities or experience in working with EAD and TEI metadata environments is desirable.</p><br> <p>Owing to the nature of this post, the successful candidate will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.</p><br> <p>This post is part of a pilot scheme testing a new Supporting Evidence Form in place of the more usual &#8216;supporting statement&#8217;. You MUST submit a completed Supporting Evidence Form and a copy of your CV in order for your application to be processed. Please ensure that you carefully read the How to Apply section provided in the Job Description, which you can download below along with the required Supporting Evidence Form.</p><br> <p>Only applications received online by 12.00 midday on Friday 1 September 2017 can be considered. Interviews are expected to take place in week commencing 18 September 2017.</p><br> <p>Please note that the University of Oxford's retirement policy is changing. With effect from October 1 2017, all employees at Grade 8 and above will have a retirement age of 68, and all employees at Grades 6 and 7 will no longer have a set retirement age. Further details are available here: https://www.ox.ac.uk/about/jobs/preemploymentscreening</p> </div>

Bodleian Business Librarian

Closes: Sept. 6, 2017, noon; salary: Competitive Salary

<div> <p></p><p>THIS IS A READVERTISEMENT, PREVIOUS APPLICANTS NEED NOT APPLY</p><br> <p>We are seeking a qualified and experienced Business Librarian to lead and manage information services in the fields of business, management and finance at the highest level. The Bodleian Business Librarian is a key member of the Sa&#239;d Business School and the Bodleian Libraries, and works to ensure that the Sainsbury Library is widely regarded as a leading library among top and emergent business schools. The Librarian is responsible for the provision of online and print resources, the development of innovative, user-focused services and the management of library staff and reading room facilities.</p><br> <p>Candidates should have a good undergraduate degree and a postgraduate qualification in librarianship or information science, along with a strong understanding of information and data resources for research, as well as knowledge of copyright and licensing issues for delivering online content for taught-course programmes. The successful candidate will also be experienced in building highly-effective working relationships and will have the knowledge and credibility required to advise the School Dean and senior colleagues on the development of leading-edge information services.</p><br> <p>The current incumbent is retiring after 9 years in the role during which time the Library has made significant advancements in: expanding access to research resources; the online dissemination of the School&#8217;s research outputs; new approaches to instructional support and a number of improvements to the library study environments. The successful candidate will have the opportunity to build upon this work and develop new services to meet current challenges and emerging needs. If you are excited by this opportunity and have the relevant experience, we would love to hear from you.</p><br> <p>Due to the nature of this post, the successful candidates will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.</p><br> <p>This post is part of a pilot scheme testing a new Supporting Evidence Form in place of the more usual &#8216;supporting statement&#8217;. Please ensure that you carefully read the &#8216;How to Apply&#8217; section provided in the Job Description, which you can download below along with the required Supporting Evidence form. CVs will not form part of the selection process.</p><br> <p>For an informal discussion about the role please contact the Head of the Bodleian Social Sciences Libraries, Louise Clarke: <a rel="nofollow" href="mailto:louise.clarke@bodleian.ox.ac.uk">louise.clarke@bodleian.ox.ac.uk</a>. For enquiries on the application process please contact: <a rel="nofollow" href="mailto:ssl-recruit@bodleian.ox.ac.uk">ssl-recruit@bodleian.ox.ac.uk</a>.</p><br> <p>Only applications received online before 12.00 midday on Wednesday 6 September 2017 can be considered.</p> </div>

Exhibitions Assistant

Closes: Sept. 7, 2017, noon; salary: Grade 4: £21,220 – £24,565 p.a.

<div> <p></p><p>THIS POST MAY ALSO BE OFFERED AS A SECONDMENT OPPORTUNITY</p><br> <p>We are seeking an Exhibitions Administrative Assistant to join the Special Collections Department at the Bodleian Libraries.</p><br> <p>The Exhibitions section organises an exciting and varied programme of major public exhibitions and smaller displays at the Bodleian Libraries. Recent exhibitions include 'Volcanoes', 'Shakespeare's Dead' and 'Which Jane Austen?'. We work alongside exhibition curators and academics to co-ordinate all aspects of an exhibition project. We also manage a busy outward loans programme which enables Bodleian books and manuscripts to travel to exhibitions in venues worldwide. The team work in close collaboration with the other sections in Special Collections.</p><br> <p>As the Exhibitions Administrative Assistant, you will be one of the core six person team responsible for delivering the Bodleian Libraries exhibition programme and maintaining the programme of loans to other institutions. Your role will primarily be clerical, providing financial and administrative support to the Head of Exhibitions and the team. You will also provide some hands-on assistance during the preparation and installation of in-house exhibitions and displays and will work collaboratively with other administrators across the Department of Special collections, providing reciprocal cover where appropriate. This role could involve some driving of hire vehicles to support collection and delivery activities. It may also involve manual handling, lifting and moving collection material using trolleys, and using tall ladders to reach or shelve collection material.</p><br> <p>You will be able to prioritise a varied and busy workload with competing deadlines and enjoy working in a small team, as well as being able to work independently. An interest in exhibitions and the museum sector and excellent communication and writing skills are essential. You will also have experience of providing finance support and of record-keeping, and be competent in Windows office suite and basic desktop publishing packages, such as In-design and Photoshop, in order to support the production of in-house exhibition graphics and visitor interpretation. Knowledge of Oracle is desirable.</p><br> <p>This post is being offered on a full-time, fixed-term basis for 18 months.</p><br> <p>Owing to the nature of this post, the successful candidate will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.</p><br> <p>This post is part of a pilot scheme testing a new Supporting Evidence Form in place of the more usual &#8216;supporting statement&#8217;. You MUST submit a completed Supporting Evidence Form in order for your application to be processed. Covering letters, supporting statements and CVs will NOT form part of the selection process. Please ensure that you carefully read the How to Apply section provided in the Job Description, which you can download below along with the required Supporting Evidence Form.</p><br> <p>Only applications received online by 12.00 midday on Thursday 7 September 2017 can be considered. Interviews are expected to take place on 18 or 19 September 2017.</p> </div>