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All vacancies within Bodleian Libraries

There are currently 8 vacancies within Bodleian Libraries:

Title Closes Salary
Events Coordinator Feb. 20, 2019, noon Grade 4: £22,017 – £25,482 p.a.
Library Assistant - Collections and Acquisitions Feb. 20, 2019, noon Grade 2: £17,079 - £19,202 p.a.
Part-time Duty Officer Feb. 20, 2019, noon Grade 6: £28,660 – £34,189 p.a. (pro rata)
Part-time Evening Library Assistant (term-time) Feb. 20, 2019, noon Grade 2: £17,079 - £19,202 p.a. (pro rata)
Part-time Evening Library Assistant (term-time) Feb. 20, 2019, noon Grade 2: £17,079 - £19,202 p.a. (pro rata)
Web and Digital Engagement Manager Feb. 21, 2019, noon Grade 8: £40,792 - £48,677 p.a.
Warehouse Assistant Feb. 25, 2019, noon Grade 3: £19,202 – £22,017 p.a.
Part-time Assistant Duty Officer March 4, 2019, noon Grade 4: £22,017 – £25,482 p.a. (pro rata). A 6% responsibility allowance will be payable for 1 year for additional Duty Officer duties – currently 11 - 20% of working hours.

Events Coordinator

Closes: Feb. 20, 2019, noon; salary: Grade 4: £22,017 – £25,482 p.a.

<div> <p></p><p>THIS POST MAY ALSO BE CONSIDERED AS A SECONDMENT OPPORTUNITY</p><br> <p>Do you like coordinating weddings and events? Would you like to arrange events that generate income to help maintain one of the most beautiful venues in Oxford?</p><br> <p>Bodleian Libraries are seeking to appoint an Events Coordinator to join the busy Venue Services team. You will coordinate and deliver a wide range of events and will work with the Venue Hire and Marketing Manager and the Wedding and Events Coordinator to ensure high levels of customer satisfaction. You will liaise with clients and colleagues to plan and agree the operational arrangements for each event and, on the event days, you will oversee the set-up and start of the event, and hand over to the Event Supervisors when appropriate. You will work closely with the Bodleian&#146;s suppliers to maintain key relationships. You will work with other Bodleian departments and the others in the Venue services team to ensure that best-practice policy guidelines and service standards are met.</p><br> <p>You will have previous experience coordinating events and a proven track record of providing outstanding customer service. With excellent interpersonal skills, employing tact, discretion and diplomacy, you will be able to take initiative when approaching decision making, planning and organising and be confident asserting rules when needed. You will also be a skilled multitasker with the ability to work under pressure in a busy environment as part of a team and on the events you are coordinating/responsible for.</p><br> <p>This post is being offered on a full-time basis and is fixed-term for 2 years. This role will involve some evening, weekend and bank holiday working. This role will involve occasionally helping to set up or moving furniture and equipment for events.</p><br> <p>You will be required to upload your supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CV&#146;s will not be considered.</p><br> <p>Please discuss secondments with your line manager in the first instance, as you must have their agreement that you can be released for a secondment before you submit an application. For more information please see: www.admin.ox.ac.uk/personnel/recruit/secondments/</p><br> <p>Only applications received online by 12.00 midday on Wednesday 20 February 2019 can be considered. Interviews are expected to take place week commencing 4 March 2019.</p> </div>

Library Assistant - Collections and Acquisitions

Closes: Feb. 20, 2019, noon; salary: Grade 2: £17,079 - £19,202 p.a.

<div> <p></p><p>THIS VACANCY MAY ALSO BE OFFERED AS A SECONDMENT OPPORTUNITY</p><br> <p>We are seeking a reliable and enthusiastic person to support the work of the Information Resources team at one of the UK&#146;s largest law libraries.</p><br> <p>Your duties will include sorting and opening the post, labelling and tagging materials, registering new arrivals on our online library system, filing loose-leaf updates, and shelving books and journals across all four floors of the library. You will spend some time at the main enquiry desk, responding to queries, issuing books, and assisting readers in the use of equipment.</p><br> <p>You will be reliable and punctual with a constructive approach; be able to communicate effectively and courteously with a range of readers; have good IT skills; and be able to undertake routine tasks with care and accuracy. Experience of working in a library and an interest in working with legal materials are desirable. Some training in legal research will be provided and you will also learn about the Official Papers collections. Please note that the work involves lifting and carrying books.</p><br> <p>This post will include one late evening duty (currently Thursday, 5.00 - 7.00pm) and occasional Bank Holidays. The remaining hours will be agreed with the line manager and will normally fall between 9.00am and 5.00pm.</p><br> <p>This is a full-time (36.5 hours per week), fixed-term contract from 1 April to 30 August 2019. Please get your manager&#146;s agreement before applying, if you are interested in a secondment. For more information please go to: https://www.admin.ox.ac.uk/personnel/recruit/secondments/</p><br> <p>Only applications received online before 12.00 midday on 20 February 2019 can be considered. Interviews are expected to take place on Thursday 7 March 2019.</p> </div>

Part-time Duty Officer

Closes: Feb. 20, 2019, noon; salary: Grade 6: £28,660 – £34,189 p.a. (pro rata)

<div> <p></p><p>The Bodleian Libraries is seeking to appoint a part-time Evening and Weekend Duty Officer to join the Reader Services Department based in the Bodleian Library, central Oxford, to run and supervise library services, staff and premises outside core weekday hours &#150; on Tuesday evenings and alternate Saturdays. Reader Services provides information services to a wide range of readers and enquirers in the iconic and high profile Old Bodleian Library and Radcliffe Camera, including the History Faculty Library.</p><br> <p>In this role you will combine significant elements of three service areas: reader services, facilities management and security. You will manage the library staff on duty and assist readers in their use of the Library. You will be responsible for the staff and visitors to these buildings, their safe use of the spaces and respond appropriately to any emergency situation such as a fire alarm.</p><br> <p>You will have experience in a library or similar environment and a proven track record in providing excellent customer service. Alongside experience of supervising a team, you will possess excellent communication skills, display leadership abilities and be able to prioritise and take the initiative in leading staff through a challenging situation.</p><br> <p>This is a permanent part-time post. The working pattern is anticipated to be as follows: 8.75 hours per week (0.23 FTE) 24 weeks per year during term-time AND 5.75 hours per week (0.15 FTE) 28 weeks per year during vacation time</p><br> <p>To be worked on the following days or as agreed: Tuesday evenings, term-time: 4.45 &#150; 10.15pm, vacation time: 4.45 &#150; 7.15pm AND fortnightly Saturdays throughout the year: 9.45am &#150; 4.15pm</p><br> <p>In addition you may be asked to help cover leave and sickness absence of the other Duty Officers working Monday, Wednesday, Thursday and Friday evenings, Saturdays and Sundays.</p><br> <p>This role requires walking around the site regularly, which involves a large number of stairs, taking overall charge of fire evacuation of the Bodleian Library and you may be required to operate an evacuation chair, for which training will be provided.</p><br> <p>You will be required to upload your supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CV&#146;s will not be considered.</p><br> <p>Only applications received online by 12.00 midday on Wednesday 20 February 2019 can be considered. Interviews are expected to take place on Tuesday 5 March 2019.</p> </div>

Part-time Evening Library Assistant (term-time)

Closes: Feb. 20, 2019, noon; salary: Grade 2: £17,079 - £19,202 p.a. (pro rata)

<div> <p></p><p>The Bodleian Law Library is one of the largest academic law libraries in the country, and provides services to readers from the University, wider academia, and the legal profession. This is a part-time, term-time only position for 6 hours per week in term</p><br> <p>You will join the team that provides the Bodleian Law Library&#146;s evening services. You will answer directional enquires, help readers to use the online catalogue, and provide initial assistance with equipment that includes printers and photocopiers. You will issue books, and share in book shelving and tidying duties. Other tasks include collecting statistics and handling money. Good time-keeping is essential.</p><br> <p>You are able to demonstrate good IT skills, a proven commitment to customer service and experience of working collaboratively with colleagues. You work carefully and accurately and show discretion when dealing with sensitive information. Experience of working in a library or similar environment, or with legal materials, is desirable.</p><br> <p>You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the further particulars, and explain how you meet each one. CVs will not form part of the selection process.</p><br> <p>Only applications received online before 12.00 midday on 20 February 2019 can be considered. Interviews are expected to take place on Wednesday 13 March 2019.</p> </div>

Part-time Evening Library Assistant (term-time)

Closes: Feb. 20, 2019, noon; salary: Grade 2: £17,079 - £19,202 p.a. (pro rata)

<div> <p></p><p>The Bodleian Law Library is one of the largest academic law libraries in the country, and provides services to readers from the University, wider academia, and the legal profession. This is a part-time, term-time only position for 15 hours per week during term; a job-share option may be available: 9 hours and 6 hours &#150; please indicate your preference when applying.</p><br> <p>You will join the team that provides the Bodleian Law Library&#146;s evening services. You will answer directional enquires, help readers to use the online catalogue, and provide initial assistance with equipment that includes printers and photocopiers. You will issue books, and share in book shelving and tidying duties. Other tasks include collecting statistics and handling money. Good time-keeping is essential.</p><br> <p>You are able to demonstrate good IT skills, a proven commitment to customer service and experience of working collaboratively with colleagues. You work carefully and accurately and show discretion when dealing with sensitive information. Experience of working in a library or similar environment, or with legal materials, is desirable.</p><br> <p>You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the further particulars, and explain how you meet each one. CVs will not form part of the selection process.</p><br> <p>Only applications received online before 12.00 midday on 20 February 2019 can be considered. Interviews are expected to take place on Wednesday 13 March 2019.</p> </div>

Web and Digital Engagement Manager

Closes: Feb. 21, 2019, noon; salary: Grade 8: £40,792 - £48,677 p.a.

<div> <p></p><p>The Bodleian Libraries are looking for an experienced Web and Digital Engagement Manager to join their Communications team at an exciting and busy time.</p><br> <p>You will be responsible for managing the Libraries&#146; digital platforms, including the www.bodleian.ox.ac.uk suite of sites, online exhibitions, digital signage, exhibition interactives and digital experiences, project websites and social media and will create policies and processes, support digital training, and feed into overall libraries strategy. Managing the redevelopment of the Bodleian Libraries websites across 2019 and 2020 will be a key responsibility.</p><br> <p>Experience of managing digital teams, content and publishing platforms is essential, as is an understanding of, and commitment to, UX principles. An interest in libraries and collections is desirable.</p><br> <p>The Bodleian Libraries of the University of Oxford form the largest university library system in the United Kingdom and its combined library collections number more than 13 million printed items, in addition to 80,000 e-journals and vast quantities of materials in other formats. The Bodleian Libraries recently launched its 2018-2021 Strategy which outlines its major initiatives and key projects over the next 4 years. See: www.bodleian.ox.ac.uk/__data/assets/pdf_file/0011/256754/Strategy_2018-22_online.pdf</p><br> <p>This is a full-time permanent post.</p><br> <p>You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the further particulars, and explain how you meet each one. CVs alone will not be considered.</p><br> <p>Only applications received online before 12.00 midday on Thursday 21 February 2019 can be considered. Interviews are expected to take place the week commencing 11 March 2019.</p><br> <p>PLEASE NOTE THAT THE UNIVERSITY JOB APPLICANT PORTAL WILL BE UNAVAILABLE BETWEEN 9.00AM SATURDAY 2 FEBRUARY UNTIL 12.00PM MIDDAY MONDAY 4 FEBRUARY.</p> </div>

Warehouse Assistant

Closes: Feb. 25, 2019, noon; salary: Grade 3: £19,202 – £22,017 p.a.

<div> <p></p><p>The Bodleian Libraries has a vacancy for a Warehouse Assistant at its Book Storage Facility (BSF) in Swindon. The BSF is a high density storage facility housing the Libraries&#146; collections. Readers in libraries across the University order items from the facility and these are delivered on the same or next day. Items are retrieved and refiled from racking locations using wire guided Very Narrow Aisle (VNA) forklift trucks.</p><br> <p>As a Warehouse Assistant you will support the operations of the BSF by flexibly performing a variety of tasks in response to customer demand. This will include operating manual handling equipment (i.e. High Level Order Pickers and Low Level Order Pickers), retrieving and refilling material in the warehouse, processing material in the Ancillary Building for dispatch and return, inputting data and scanning documents on request.</p><br> <p>You will have previous experience of warehouse operations, have the ability to operate manual handling equipment and be comfortable working at height using a variety of methods including a High Level Order Picker. Attention to detail is essential in order to locate items according to a numerical sequence as well as computer skills and operating company-based software. You will also have a customer-focused aptitude, a &#147;can do&#148; flexible approach to work and be a good team player. The ability to lift and carry books and totes and push trolleys is also essential.</p><br> <p>This is a permanent full-time post.</p><br> <p>The Book Storage Facility has a permanent shift system. This particular role will work a fixed shift of 2.00 - 10.00pm Monday - Friday.</p><br> <p>This role requires moving totes of books up to 15kg in weight, working at heights and may involve driving the book delivery van.</p><br> <p>Owing to the nature of this post, candidates will be required to undertake a basic DBS check. The possession of a criminal record will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.</p><br> <p>You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CV&#146;s will not be considered.</p><br> <p>Only applications received online before 12.00 midday on Monday 25 February 2019 can be considered. Interviews are expected to take place on Tuesday 5 March 2019.</p> </div>

Part-time Assistant Duty Officer

Closes: March 4, 2019, noon; salary: Grade 4: £22,017 – £25,482 p.a. (pro rata). A 6% responsibility allowance will be payable for 1 year for additional Duty Officer duties – currently 11 - 20% of working hours.

<div> <p></p><p>The Bodleian Library is looking for an Assistant Duty Officer covering on a rota basis evenings Monday &#150; Friday all year round and Saturdays and Sundays when the Library is open. This post is based within the Reader Services Department which provides information services to a wide range of readers and enquirers in the iconic and high profile Old Bodleian Library and Radcliffe Camera.</p><br> <p>Your role will involve working at information points, providing a knowledgeable enquiry service and answering more complex queries referred on by Library Invigilators. You will help train and supervise Library Invigilators and manage small background projects such as barcoding reading room material. From time to time you will act as the Duty Officer in charge and will be responsible in this role for making sure that all service points are adequately staffed and manage the staff on duty. In liaison with other colleagues such as Security staff, you will respond to and manage any abnormal situations such as lift entrapment or the fire alarm sounding.</p><br> <p>You will have a good general education, demonstrably excellent interpersonal and communications skills, be able to prioritise tasks and make sound decisions. With experience in a library or similar environment, including experience of using library information systems and e-resources, you will also have excellent customer service skills. You will have experience of supervising a small team and a flexible approach to work.</p><br> <p>This is a permanent part-time post working 9.75 hours per week, on average, across the year (0.27FTE). Working hours are shared by a rota of seven shifts per week in term (27 weeks) and six shifts per week during vacation. These shifts are: Monday &#150; Friday: 4.45 &#150; 10.15pm in term (24 weeks), 4.45 &#150; 7.15pm during vacation. Saturdays: 9.45am &#150; 4.15pm. Sundays: 10.45am &#150; 5.15pm in term (27 weeks).</p><br> <p>This role includes lifting and carrying boxes of library materials, pushing trolleys, climbing ladders and kick-stools in order to access some of the library&#146;s bookshelves and to re-shelve materials. On occasion you may also be required to operate a manual evacuation chair in the event of power failure to lifts, be in overall charge of the building in the event of fire evacuation or any kind of emergency, and be &#145;banksperson&#146; for the book delivery ban into a busy quad. The post also involves regularly walking around the site, which involves a large number of stairs.</p><br> <p>Benefits include 38 days leave (including bank holidays and fixed closures), pro-rata for part-time appointments, extensive training and development opportunities, access to travel and childcare schemes, free entry to colleges, discounted access to sporting facilities and a wide range of other staff discounts. For more details please see: www.admin.ox.ac.uk/personnel/staffinfo/benefits/.</p><br> <p>You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs will NOT be considered.</p><br> <p>Only applications received online by 12.00 midday on Monday 4 March 2019 can be considered. Interviews are expected to take place on Tuesday 19 March 2019.</p> </div>